Share Dashboard or Reports to Org users

[duncant-wssu]

Is there a way to share a dashboard or report to other users within your org that do not have a license?  

[ponnusamy · Accepted solution]

@duncant-wssu :

There is an option called "Publish to web from Power BI".  You can do this by using the following menu after you publish your report or dashboard to 'Power BI service'.

However a word of caution.  Anyone on the internet can view your published dashboard and require no license or authentication. This means you can not share senstive data or if its against your organization policy.

See the note form Microsoft document.

https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-publish-to-web

Tip: This feature should be enabled at the tenant level. If you are not seeing this "Publish to web from Power BI" option, then its disabled by admin at tenant level. You will need to request them to enable it.

If this post helps, then please consider Accepting it as the solution, Give Kudos to motivate the contributors.

[collinq]

Hi @duncant-wssu ,

The rule of thumb is that to see a Power BI report on the Service, you have to have a license.  This is definitely true for dashboards and apps since those are Service only items.  The only "organizational" way for you to share with others that do not have a license is if your organization has purchased Premium.  

All that said, if everybody has full access to the data and you are not concerned about security and you are not concerned with users modifying/deleting or otherwise changing your file you can always share the free license version on a network share or onedrive with other users.  But, you will not have dashboards or any  security control over the file.