Export data from visuals (publish to web report)

[Azzurra997]

Hi All!

Do you know if it is possible to export data from visuals in a report that has been published to the web (for users who only have the url to see the report). The visual from where I need to export the excel or csv is a table.

Thanks!

[ibarrau]

Hi. No. There is no way to let a published to web report to export data. It's insecure, the link is public and it can be found on google after some time, it doesn't matter if the user has o doesn't have the link.

I hope that helps

[Azzurra997]

Ok thanks for the information. However if i have a pro license can i share the report with a person who doesn't have any license on power bi (only the free version)? and this person can export the datas? thanks

[ibarrau]

No. Pro users can only share with pro users. Even if it's just a viewer.

The only way to let free users view reports is owning a Premium Capacity. It's a pretty strong difference in pricing. It's for many users.

I'm thinking you might be able to generate a button with Power Automate to export specific data for any user. More info: https://learn.microsoft.com/en-us/power-bi/create-reports/power-bi-automate-visual?tabs=powerbi-desk...

That would be the only way to export with publish to web. It's not recommended, but if you know the data is not so sensitive, go ahead.

I hope that make sense

[Azzurra997]

Thanks for the solution. I will have a try. Do you know if through power Automate i can set a Button which enables viewers to export Excel on their dekstop? Thanks!! @ibarrau 

[ibarrau]

The button is not for enabling something. It would be for exporting delimited and predefined data. I'm not a Power Automate export, so I don't think I can help with more details on how to build it.
I can share this example of sending emails, you can check it for exporting data. You probably need to get a better understanding on power automate to get the data you want to export.

Example: https://www.youtube.com/watch?v=T0dsCUeCFjg

I hope that helps,

P/D With the same account you login here you can ask at the Power Automate Forum if you get stack creating the flow.