What are the ways in which a dashboard can be shared so that the user can see the underlying data?

[Anonymous]

Hi Team,

I have a query, if a my colleague has shared a dashboard to me,will i be able to download the pbix file to see the underlying data?

Regards,

Husna Banu

[v-xicai · Accepted solution]

Hi @Anonymous ,

If a user only share dashboard with you, you may not download the pbix file to see the underlying data.

There are some limitations to download the pbix file for Power BI Service:

• To download the file, you must have edit access to the report.
• The report must have been created by using Power BI Desktop and published to the Power BI service, or the .pbix file must have been uploaded to the Power BI service.
• Reports must be published or updated after November 23, 2016. Reports published earlier aren't downloadable.
• This feature won't work with reports and content packs originally created in the Power BI service.
• Always use the latest version of Power BI Desktop when you open downloaded files. Downloaded .pbix files might not open in non-current versions of Power BI Desktop.
• If your administrator has turned off the ability to download data, this feature won't be visible in the Power BI service.
• Datasets with incremental refresh can't be downloaded to a .pbix file.

Best Regards,

Amy

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[JonV]

To download the .pbix file, you will need to be an admin in the workspace.

However, underlying data can still be downloaded through the report itself by clicking on the "..." icon on most visuals. If the permissions for the user allow for "build" on the dataset, they should be able to do this.

[Seth_C_Bauer]

@Anonymous If all they did was share the dashboard with you, then "no" you won't have access to download the PBIX file. You need to have sufficient permissions on the workspace where the report exists in order to download the PBIX file.