Sharing report with other users

[filipovski]

Hi everyone, I'm a little confused about different licenses and I need your help.

If I create a Report in PowerBI Desktop as a PowerBI Pro user, can I share it with my colleagues in the same organization who do not have any powerBI licenses? Are my unlicensed colleagues able to view the report?

Thank you all for support.

[Burningsuit · Accepted solution]

Hi @filipovski 

If you only have a Pro licence and share reports with others they need a Power BI licence to view the reports shared.

Each user needs their own Power BI Pro licence.

If you have a large number (>400) of users who need to view Reports it may be more cost effective to get a Premium Capacity licence that allows free licence holders to view Reports.

see: Types of licenses for Power BI business users - Power BI | Microsoft Docs

Hope this helps

Stuart