Share Report with Free Users

[denizkarakus]

I have a Power BI Per User Premium license. I want to share a report I created in a Premium Workspace with a user in my organization who does not have a license. I give the user permission to read the report. When the user wants to view the report, the system says that the user must have a license, but since I published the report in the Premium Workspace, user should be able to view the report. What do I need to do?

[Anonymous]

Hi @denizkarakus 

Is that a PPU workspace or a premiun capacity workspace?

[denizkarakus]

PPU (Premium per User) Workspace

[Anonymous]

Your options for sharing reports so that users can interact with them and change filters etc depends on the workspace where the reports are stored:

• If your content is in a PPU workspace all users that want to view that content need a PPU license.
• If your content is in a Pro workspace all users that want to view that content need a Pro license or PPU license (PPU is an add-on to Pro).
• If your content is in a Premium Capacity workspace then you can share with PPU, Pro and Free users.

[denizkarakus]

In the workspace settings, the license mode is selected as in the option in the image. In other words, users who do not have a license will not be able to see the reports in this workspace. Have I got it right?

[Anonymous · Accepted solution]

Exactly.

You should publish the content in Premium Capacity workspace so that users with free license can access the reports.