Power BI Pricing Query

[Anonymous]

Hi and appreciate some advice on costings. I am preparing/maintaining a dashboard for a charity, on a voluntary basis, however what do they need to do in order to share this dashboard within their organisation with as minimal cost as possible? Can they review it on my PBI server account, or does at least one person in their organisation need to have a Power Pro account (at a minimum) to share within their organisation should they not want the dashboard on my server? Thanks very much.

[v-rongtiep-msft · Accepted solution]

Hi @Anonymous ,

There are four ways to share this dashboard within their organization with as minimal cost as possible.

• Try the free pro trial.

Trials last for one or two months. If you don’t purchase the upgrade at the end of the trial period, your license reverts back to free or Pro, depending on which you had before starting the trial.

Please refer the article for more details.

https://docs.microsoft.com/en-us/power-bi/fundamentals/service-self-service-signup-purchase-for-power-bi

• If there is no privacy involved, you can use Publish to web feature

Please refre the article.

https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-publish-to-web

• Export to PDF and share by e-mail.

https://docs.microsoft.com/en-us/power-bi/consumer/end-user-pdf

• With P Premium SKUs, anyone, whether they're inside or outside your organization can view your Power BI content including paginated and interactive reports without purchasing individual licenses.

  https://docs.microsoft.com/en-us/power-bi/admin/service-premium-what-is#unlimited-content-sharing

Best Regards

Community Support Team _ polly

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[Fowmy]

@Anonymous 

Gald to hear that you are supporting a charity mission!

As per the license terms, every user is supposed to have a license to view the shared report, it could be Pro or Free but under any Premium tiers. Your license is supposed to be used only by yourself. You reach out to Microsoft support to check if any arrangements are available for non-profit and charity organizations.

If your data is not confidential then you can share using Publish to Web: https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-publish-to-web 

Also, Microsoft provides grants and discounted solutions to eligible nonprofits, please check: 
https://www.microsoft.com/en-us/nonprofits/eligibility?activetab=pivot1%3aprimaryr4