Corporate Access to PowerBI

[Anonymous]

Hi all,

I have been using PowerBI (embedded in Excel for a few month), I think it is a brilliant software and I would like to understand better what is it available to my organisation.

We have a corporate contract for Office 2016 and also SharePoint 2016.

Do we need extra licenses for PowerBI portal?

Also, if we have, let's say, 5 people trained with access to PowerBI pro, can we then publish everything to SP2016 and save money on the licenses?

[v-lili6-msft]

hi @Anonymous 

1.Do we need extra licenses for PowerBI portal?

Yes, you need extra licenses for PowerBI, please see this document:

https://docs.microsoft.com/en-us/power-bi/service-admin-licensing-organization

2. Also, if we have, let's say, 5 people trained with access to PowerBI pro, can we then publish everything to SP2016 and save money on the licenses?

User with pro license could publish a report to SharePoint, but the viewers still need a pro license.

See this post:

https://community.powerbi.com/t5/Desktop/Dashboard-amp-pro-license-issue/m-p/754561#M363613

Regards,

Lin

[Anonymous]

Hello and thank you very much for helping me

Ok, let me ask you another question from another point of view.

Our company is cutting hard on the budget, so we need to find a way to create basic reports that is almost free.

We have 500 users and we will have 5 people trained to customize reports with PowerBI.

I need a way for these 5 people to create this reports and publish them either to the internal intranet or to SharePoint, without paying a license for everyone that sees the report, this would be mad if Microsoft wants me to pay just to VIEW a report.

In the post you linked it says this:

For normal, if you want to share a private report to others, you and others both need the Pro license.
If you have purchased Premium and add your content to Premium, then when you share the content, the receiver could be free user.

 Is this the solutio?

[v-lili6-msft · Accepted solution]

hi @Anonymous 

Yes, 

For normal, if you want to share a private report to others, you and others both need the Pro license.
If you have purchased Premium and add your content to Premium, then when you share the content, the receiver could be free user,

but Premium is more expensive.
https://docs.microsoft.com/en-us/power-bi/service-free-vs-pro
https://docs.microsoft.com/en-us/power-bi/service-premium

Another way, you could publish report to web, then anyone could access it.

But When you use Publish to web, the report or visual you publish can be viewed by anyone on the Internet. There is no authentication used when viewing these reports. Only use Publish to web with reports and data that the anyone on the Internet (unauthenticated members of the public) should be able to see. This includes detail level data that is aggregated in your reports. Before publishing this report, ensure you have the right to share the data and visualizations publicly. Do not publish confidential or proprietary information. If in doubt, check your organization's policies before publishing.

https://docs.microsoft.com/en-us/power-bi/service-publish-to-web

Regards,

Lin