Mangagement of Power BI licences

[jsteffe]

Hello,

I get a user who needs a licence only 3 months per year.

What does happen if he stops his licence ?

Does he keeps all his reports when he reactivates his licence 9 months after ?
Can he share or transfer his reports to another user ?

Thanks for your answer ...

Jérôme

[v-tangjie-msft]

Hi @jsteffe ,

If the user stops the license, the license is not available and only all the features of the free user can be used.
When he reactivates, the report remains, but the refresh of the settings will not occur due to the cessation of the license.
For sharing reports, you can share them with others if you meet the following criteria:

Please refer to the following document for more information.

Share Power BI reports and dashboards with coworkers and others - Power BI | Microsoft Learn

Power BI Free vs. Pro vs. Premium - What are the Differences? | Stoneridge Software

Best Regards,

Neeko Tang

If this post  helps, then please consider Accept it as the solution  to help the other members find it more quickly. 

[jsteffe]

Thanks for your answer.

What do you mean by " the refresh of the settings will not occur" ?

Can you please explain ?

[v-tangjie-msft · Accepted solution]

Hi @jsteffe ,

This means: When your license stops, if you set a scheduled refresh for the report, the scheduled refresh stops. The deactivation of a license does not affect manual refresh.

Best Regards,

Neeko Tang

If this post  helps, then please consider Accept it as the solution  to help the other members find it more quickly.