Workgroup Permissions don't apply to report links

[tmrrow]

Hi All, 

Just trying to figure out a report permission behavior. 

We have a number of users with membership to a Workspace. 
PowerBI reports are published to this Workspace. 

If a user heads to app.powerbi.com, clicks on the Workspace then clicks on the report it opens without a problem. 

However if a user is sent a link directly to the report they are prompted to request permission. When looking at the report share tab there is a pending request for access. When granted this way the report link works and the users name is added under the report and dataset..

Why doesn't the Workgroup permissions apply correctly to a direct report link?

We have also seen this behavior with SSAS based reports published to PBI Workgroups. 

[v-lili6-msft]

hi, @tmrrow 

These are two different Ways to share your work in Power BI.

Collaborate with coworkers in a workspace

When teams work together, they need access to the same documents so they can quickly collaborate. In Power BI workspaces, teams come together to share the ownership and management of their dashboards, reports, datasets, and workbooks. Sometimes Power BI users organize their workspaces based on organizational structures, other times they create them for specific projects. Still other organizations use several workspaces to store different versions of reports or dashboards they use.

Workspaces provide roles that determine what permissions your coworkers have. You can use those roles to determine who can manage the entire workspace, or provide content into it.

Share dashboards and reports

When you share a dashboard or report, recipients can view it and interact with it, but can't edit it. They see the same data that you see in the dashboard and reports unless row-level security (RLS) is applied to the underlying dataset. The coworkers you share it with can share with their coworkers, if you allow them to.

For more details, please see this document:

https://docs.microsoft.com/en-us/power-bi/service-how-to-collaborate-distribute-dashboards-reports

Best Regards,

Lin

[tmrrow]

Please have a read of my question again.

[tmrrow]

After further reading I think my problem was not understanding the various types of a Premium licenses .

https://docs.microsoft.com/en-us/power-bi/developer/embedded-faq

But it looks like a recent blog post might be solving my problem.

https://powerbi.microsoft.com/en-us/blog/announcing-the-new-viewer-role-for-power-bi-workspaces/
This will enable me to have 'Viewers' added to a  Premium workspace that won't require a PowerBI Pro subscription.

[tmrrow · Accepted solution]

Final update,

Turns out we had a Premium license but we were not using the new modern PBI workspace. All our workspaces were 0365 group based.

Created a bunch of new upgraded workspaces and re-published content. We now have access to the viewer role and can add non-pro licensed users.