ON PREMISE REPORTING SERVER LICENCING

[IBS_SDS]

Hi 

We need to self manage our data instance. basically it cannot be a public cloud.  so I beleive we will need power BI report server.  we already have SQL server enterprise and our EDW is clickhouse

Our user base is : 

• 4/5 report developers, 
• 5 business analyst or ops who will schedule the reports with different parameters and distribution emails
• 25 / 30  internal  report consumers on company domain 
• 100 + external report consumers with external emails 

Questions  

• what licenses do we need ?
• can reports be shared with external users without a licence. the email address needs to be setup in the reports distribution

[IBS_SDS]

Hello Rongtie

A followup question, just clarify my understanding 

We have SQL server eterprise with SA. so we have license for Power BI report server

Power BI report server destop is free and can be used to design the reports and publish the reports to report server. Reporting portal licence is included and alows for report viewing.

We have an internal custom built reporing portal which currently hosts all our reports. Can we extent that to render the reports in the power BI reporting server.

Basically does the  power BI reporting server give API access to configure / schedule and run the reports ?

Thanks

[v-rongtiep-msft]

Hi @IBS_SDS ,

To enable external users access, you can configure Custom Authentication or use ADFS as proxy.

More details: Power BI Report Server: Sharing reports with Exter... - Microsoft Fabric Community

I have also found a similar post, please refer to it to see if it helps you.

Solved: Share reports with external users in Power BI Repo... - Microsoft Fabric Community

If it does not help, please provide more details.

Best Regards
Community Support Team _ Rongtie

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.