Which License do i need?

[Madhumitha_Mano]

Hi All,
I'm new here and need you suggestion. 
I currently have Power BI Pro license. My org has disabled workspace creation and so i have been publishing and sharing my report in 'My Workspace' only. This report must be shared only with the leads/Heads in my org (dynamic list and hence can't share directly). I usually share the non-sharable link on mail with other details of the report (like updates from last report, etc). But this link can be accessed by anyone when forwarded or copied. I need help on:

1. If i get access to create a new workspace can i be able to restrict viewers, collaboraters, analysts roles? 
2. Else Is there any way i can get the 'provide access' prompt so that i can verify and approve each viewer everytime?
3. Further i need atleast 2 or 3 collaborater access to work as my backup for reports. 
4. My org provide 2 type of premium license Power BI Premium P1 and Power BI Premium P3 (not sure what is what though) 

Do i need to upgrade my license to bring deisred result or should i do something else? 

[v-yetao1-msft · Accepted solution]

Hi @Madhumitha_Mano 

1. If you are the creator of the workspace , you can assign any of these roles to users. For specific roles you can refer to the documentation .

https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-roles-new-workspaces#workspace-...

2.If you need a prompt, you need to add your account inside the contact list. 

https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-new-workspaces#workspace-contac...

3.If you need collaborators, you can add users and set them to the admin role so they can want to operate in workspace as you do.

4. Premium license is a license based on capacity. if you want to create content, you must have Pro license . I have found some documentation that will help you better understand what the license is all about.

Types of licenses for Power BI business users - Power BI | Microsoft Learn

https://learn.microsoft.com/en-us/power-bi/enterprise/service-premium-what-is#capacities-and-skus

Best Regards,
Community Support Team _ Ailsa Tao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.