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sebbyp
Helper III
Helper III

sharing just the dashboard and not the report

I would like to give external users access to view some dashboards but only the dashboard and not the report.  The reason for this is that my external users do not need a complicated solution and just want to view the data in the way that we have designed and organised the data/analysis in the dashboards.

 

Is it possible to do this?

2 ACCEPTED SOLUTIONS
BhaveshPatel
Community Champion
Community Champion

When you share a dashboard:

  • Everyone you share it with can see your dashboard and interact with your reports in Reading View. They can't create new reports or save changes to existing reports.

  • Everyone can even see the changes you make.

  • No-one can see or download the dataset.

  • Everyone can manually refresh the dashboard data.

For more detailed information, Use this reference documentation link.

https://powerbi.microsoft.com/en-us/documentation/powerbi-service-share-unshare-dashboard/

Thanks & Regards,
Bhavesh

Love the Self Service BI.
Please use the 'Mark as answer' link to mark a post that answers your question. If you find a reply helpful, please remember to give Kudos.

View solution in original post

@sebbyp You can accomplish this, but you will have to manually update each tile you pin to the dashboard. Click on the elipses "..." in the upper right of the tile -> Click on the pencil icon (Tile Details) -> Check the "Set Custom Link" checkbox, and input the URL of the Dashboard -> make sure the "Open custom link in the same tab?" is check to "Yes"

Doing this will basically make it so that when any user clicks on the tile, it appears that nothing happens. In essence, making it look like you only shared a dashboard with them.


Looking for more Power BI tips, tricks & tools? Check out PowerBI.tips the site I co-own with Mike Carlo. Also, if you are near SE WI? Join our PUG Milwaukee Brew City PUG

View solution in original post

3 REPLIES 3

@sebbyp You can accomplish this, but you will have to manually update each tile you pin to the dashboard. Click on the elipses "..." in the upper right of the tile -> Click on the pencil icon (Tile Details) -> Check the "Set Custom Link" checkbox, and input the URL of the Dashboard -> make sure the "Open custom link in the same tab?" is check to "Yes"

Doing this will basically make it so that when any user clicks on the tile, it appears that nothing happens. In essence, making it look like you only shared a dashboard with them.


Looking for more Power BI tips, tricks & tools? Check out PowerBI.tips the site I co-own with Mike Carlo. Also, if you are near SE WI? Join our PUG Milwaukee Brew City PUG

View solution in original post

Hi Seth,

When I click on the three-ellipses in the upper right of the tile, click on "Edit details", the "Set custom link" is greyed out as follows:

21010501 Capture.PNG

Thoughts?

Thanks!

BhaveshPatel
Community Champion
Community Champion

When you share a dashboard:

  • Everyone you share it with can see your dashboard and interact with your reports in Reading View. They can't create new reports or save changes to existing reports.

  • Everyone can even see the changes you make.

  • No-one can see or download the dataset.

  • Everyone can manually refresh the dashboard data.

For more detailed information, Use this reference documentation link.

https://powerbi.microsoft.com/en-us/documentation/powerbi-service-share-unshare-dashboard/

Thanks & Regards,
Bhavesh

Love the Self Service BI.
Please use the 'Mark as answer' link to mark a post that answers your question. If you find a reply helpful, please remember to give Kudos.

View solution in original post

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