prevent a user from accessing all dashboards

[Anonymous]

Imagine that a  company has 1,000 users in a Microsoft Office 365 subscription.
The Power BI administrator named Admin1 creates 20 dashboards and shares them with 50 users.
Then he discovers that username User1 can access all the dashboards, and he wants to prevent User1 from accessing all the dashboards.

What would be the solution?

[v-juanli-msft]

Hi @Anonymous

Addition to henriquesilveir's suggestion, you could remove access to keep the person from seeing the content. 

Does the username User1 belong to the 50 users who are shared dashboards with?

If so, to prevent User1 from viewing all dashboards, you could manually Remove access to keep that person from seeing the shared content at all.

Stop sharing or stop others from sharing

Best Regards

Maggie

[Anonymous]

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@v-juanli-msft wrote:

Hi @Anonymous

Addition to henriquesilveir's suggestion, you could remove access to keep the person from seeing the content. 

Does the username User1 belong to the 50 users who are shared dashboards with?

If so, to prevent User1 from viewing all dashboards, you could manually Remove access to keep that person from seeing the shared content at all.

Stop sharing or stop others from sharing

Best Regards

Maggie

---

Hey guys,

Answer is still not clear to me.

What happens if 

From the Office 365 Admin center, you remove the Power BI license from User1.

OR 

From the properties of each dashboard, you modify the Share settings.

OR

From the Power BI Admin portal, you modify the Dashboard settings

OR 

From Microsoft Azure Active Directory, you remove the Power BI license from User1 (I think this is right way to do it?)

https://docs.microsoft.com/en-us/power-bi/service-share-dashboards#stop-sharing-or-stop-others-from-sharing

[henriquesilveir]

Hello @Anonymous, it's possible!

You can do it directly into Permission Manager, for each user...

But if your number of user are bigger i recommend you to use RLS (Row Level Security) integrated with AD.

Take a look about RLS: https://docs.microsoft.com/en-us/power-bi/service-admin-rls

And this blog you can learn how to make a dynamic RLS with AD: https://www.fourmoo.com/2018/02/20/dynamic-row-level-security-is-easy-with-active-directory-security-groups/

please let me know if it help you and don't forget to mark this post as solution if you got it! 🙂