What are all the licenses and apps I need to acquire to share/publish reports?

[JuanBolas]

Hello,

I'm a newbie.  I need to be able to share reports I'm building with others in our company and don't have a clue regarding what software, apps and licenses I need to acquire and install.

We're a tiny company and to start off, I would need to share with seven users.  I believe I have to then have seven subscriptions of Power BI Pro - how do I subscribe to them centrally?  I'm of course designing all the reports in Power BI Desktop, but what other Microsoft software/services do I need to subscribe to?

Thanks in advance

[v-rongtiep-msft · Accepted solution]

Hi @JuanBolas ,

For normal, if you want to share a private report to others, you and others both need the Pro license.
If you have purchased Premium and add your content to Premium, then when you share the content, the receiver could be free user.
https://docs.microsoft.com/en-us/power-bi/service-free-vs-pro
https://docs.microsoft.com/en-us/power-bi/service-premium

Another way, you could publish report to web, then anyone could access it.

But When you use Publish to web, the report or visual you publish can be viewed by anyone on the Internet. There is no authentication used when viewing these reports. Only use Publish to web with reports and data that the anyone on the Internet (unauthenticated members of the public) should be able to see. This includes detail level data that is aggregated in your reports. Before publishing this report, ensure you have the right to share the data and visualizations publicly. Do not publish confidential or proprietary information. If in doubt, check your organization's policies before publishing.

https://docs.microsoft.com/en-us/power-bi/service-publish-to-web

Best Regards

Community Support Team _ Polly

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