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Regular Visitor
Posts: 22
Registered: ‎04-15-2016
Accepted Solution

Using Power BI service without an Office 365 account

Hello. I think I might be losing the plot.

I have an Office 365 account and Power BI pro. This was my starting point and arranged by the company so I know little about the free options.

I'm forever showing it to others and explaining how good Power BI it is.

People ask me if they can use it and I've been saying that you can use the Power BI Desktop but would need an Office 365 account to use the Power BI Service to publish and access the data on the web. But is this actually true.

 

I've been reading further and it sounds like the service may be available to non office 365 people too. But I cannot find anything definative explaining this.

I've had similar issues understanding the Power BI pro versioning too though this is down to my understanding of Office 365 licensing, E3, E5 tenants etc - not something I deal with.

 

Basically I know someone who is really keen to use Power BI but doesn't have Office 365. Can they use it? No need to get bogged down in which features are available in this thread - just can they write a basic report in the Desktop version and publish to the Power BI Service for access online?


Accepted Solutions
Moderator
Posts: 2,588
Registered: ‎03-06-2016

Re: Using Power BI service without an Office 365 account

@team_steve

 

The free trial is for pro features. Power BI service can be available to non office 365 people, but only free license. To use Pro feature, they have to get Office 365 account for their organization.

 

Reference:

Purchasing Power BI Pro

 

Regards,

View solution in original post

Power BI Team
Posts: 49
Registered: ‎08-18-2016

Re: Using Power BI service without an Office 365 account

All – to answer this question, we need to get very crisp on terminology.

 

There are accounts (e.g. joe@contoso.com) and then there are licenses which are assigned to those accounts (e.g. Power BI Free, Power BI Pro, Office 365 E3).

  

To sign into the Power BI service, regardless of whether you’re a free or Pro user, your users need an Azure AD (AAD) account. This is commonly mis-referred to as an “O365 account,” in part because the Office 365 admin portal can be used to create additional AAD accounts. Administrators within a tenant can create at no cost. Docs on AAD Docs on adding users

 

Once an AAD account is created, licenses can be attached to that account. All accounts can be provided the Power BI Free license for free. If you provide that account with a Power BI Pro license, then that user will get access to Pro features. An Office 365 license is not needed nor required in order to use Power BI Pro.

 

-Sirui

 

The community post below is very confusing. Please disregard it. We will get it updated.

View solution in original post


All Replies
Super User
Posts: 10,570
Registered: ‎07-11-2015

Re: Using Power BI service without an Office 365 account

That question has come up multiple times and not sure there has been a clear resolution. I think the best thing for them to do would be to sign-up for a free trial on the site and go for it. If it lets them use it, great. I have a feeling though that behind the scenes it is provisioning an O365 account even if you don't know it.


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Regular Visitor
Posts: 22
Registered: ‎04-15-2016

Re: Using Power BI service without an Office 365 account

Thank you for the reply. I've seen that you reply to many posts and clearly know more than most about the system.

I agree that moving people towards an Office 365 account might be end game and I'm fine with this, it's amazing that the desktop version is completely free

 

Signing up for a free trial sounds odd. I assume you mean a free trial of Power BI rather than Office 365. But then what are they signing up a for? A free trial of free software or a free trial of pro features (which they don't want, at least in the first instance).

 

I'm really confused about this. Maybe I'll have to continue only offering this to people using Office 365.

Moderator
Posts: 2,588
Registered: ‎03-06-2016

Re: Using Power BI service without an Office 365 account

@team_steve

 

The free trial is for pro features. Power BI service can be available to non office 365 people, but only free license. To use Pro feature, they have to get Office 365 account for their organization.

 

Reference:

Purchasing Power BI Pro

 

Regards,

Regular Visitor
Posts: 22
Registered: ‎04-15-2016

Re: Using Power BI service without an Office 365 account

I did not accept this as the solution!! I assume the moderators did, but I did not! In fact the solution does not answer the question I asked. I wanted to know if non office 365 user can use Power BI. My question is NOT related to Pro features in any way at all.

Letting anyone other than the question asker mark an answer as solved is surely bad practise and I'm losing trust in the other 'Accepted' solutions I see on this forum now.

 

Please stop doing this!

 

 

Power BI Team
Posts: 49
Registered: ‎08-18-2016

Re: Using Power BI service without an Office 365 account

All – to answer this question, we need to get very crisp on terminology.

 

There are accounts (e.g. joe@contoso.com) and then there are licenses which are assigned to those accounts (e.g. Power BI Free, Power BI Pro, Office 365 E3).

  

To sign into the Power BI service, regardless of whether you’re a free or Pro user, your users need an Azure AD (AAD) account. This is commonly mis-referred to as an “O365 account,” in part because the Office 365 admin portal can be used to create additional AAD accounts. Administrators within a tenant can create at no cost. Docs on AAD Docs on adding users

 

Once an AAD account is created, licenses can be attached to that account. All accounts can be provided the Power BI Free license for free. If you provide that account with a Power BI Pro license, then that user will get access to Pro features. An Office 365 license is not needed nor required in order to use Power BI Pro.

 

-Sirui

 

The community post below is very confusing. Please disregard it. We will get it updated.

Regular Visitor
Posts: 22
Registered: ‎04-15-2016

Re: Using Power BI service without an Office 365 account

Thank you for clearing up this question. I have little experience of O365 or the admin portal for it, which doesn't help.
With some help from others at work we were able to figure it out and are now happily using Power BI. It's very good.

Frequent Visitor
Posts: 12
Registered: ‎03-30-2016

Re: Using Power BI service without an Office 365 account

Is there any more material or documentation coz I am still not sure I fully understood this.

Specifically, for the free user for Power BI services.

 

So even for the Free BI services the account I’m using needs to have an ADD account, and there are no free ways to create an ADD account?

Visitor
Posts: 1
Registered: ‎09-25-2017

Re: Using Power BI service without an Office 365 account

Just after confirmation on this point - Does Power BI Pro no longer require Sharepoint Online Plan 2 for collaboration?

Frequent Visitor
Posts: 3
Registered: ‎07-20-2017

Re: Using Power BI service without an Office 365 account

Hi Sirui,

I've just purchased Pro Licences for an organisation without O365, but were advised that i need a Tenant assigned to the onmicrosoft domain was needed. Now I'm stuck (apparently) as I need to assign thees licences to the company domain, but it's proving to be much harder than I thought it would be...

 

any suggestion on how I may add the domain to the tenant?

 

Thanks