Subscription vs Sharing Reports

[Pradeep2]

Hi All,

Was just wondering, Users who have been subscribed to the reports can view them even if they are not Power BI Pro Users.

Why could this not be an alternative for the share report feature where everyone who views needs to have a Pro License ? Am I missing anything ? Please do let me know your thoughts.

Thanks.

PS : I do know for subscription emails we just get a screenshot and would not be able to interact with the visual.

[v-frfei-msft · Accepted solution]

Hi @Pradeep2,

For subscription, that users will only receive a snapshot to your inbox to remind you dashboards and reports have been refreshed. Actually there are some considerations of Subscription.

• For dashboard email subscriptions, if any tiles have row level security (RLS) applied, those tiles will not display. For report email subscriptions, if the dataset uses RLS you will not be able to create a subscription.
• Report page subscriptions are tied to the name of the report page. If you subscribe to a report page, and rename it, you will have to re-create your subscription

• Currently, email subscriptions for reports/dashboards using live connection datasets aren't supported when subscribing users other than yourself.
• For email subscriptions on live connection datasets, you will only get emails when the data changes. So, if a refresh occurs but no data changes, Power BI will not send you an email.
• Email subscriptions do not support most custom visuals.  The one exception is those custom visuals that have been certified.

So sometimes sharing reports will be more userful. For more details, please check the online document.

Regards,

Frank