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Regular Visitor

Sharing without Pro license

I need to share dashboards and/or reports within my organization. I'd love to be able to post them to an Office 365 SharePoint site. We can't use "Publish to Web" because of security concerns. Apparently someone posted something to Facebook, so it's been turned off.  The only options I've seen in my research require everyone to have a Pro license. That's not really a workable option for alot of reasons. What are my options for low- or no-code sharing. I'm good with SharePoint, but I can barely spell API, let alone know how to use one. Thanks.

19 REPLIES 19
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Microsoft
Microsoft

Re: Sharing without Pro license

Hello - 


I would suggest looking into Power BI Premium, which enables unlimited distribution of your content without the need for consumers to have Pro licenses. Premium works with a number of distribution options which do not require writing code - e.g. Power BI apps, SharePoint Online embed via web part, etc.

 

To learn more: https://powerbi.microsoft.com/en-us/power-bi-premium/

 

-Sirui

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Regular Visitor

Re: Sharing without Pro license

Thanks. I looked at the link. While that would solve the problem, according to the calculator it would also increase our costs by about 5x. So it's not really an option.

 

I was hoping that PBI would have a tick box setting like SharePoint and OneDrive where you can simply disable external sharing. Does anyone know if PBI has a setting like that?

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Advocate I
Advocate I

Re: Sharing without Pro license

I have exactly the same issue!

 

Some great work Microsoft did on this application, even with free licenses.

Now... they break the complete license structure and we have to pay x times more.

 

I would totally agree for the developers to have a Pro account, however if you want to share simple graphs with sr management, you don't want them to login or anything like that.

The value of having simple users with this premium license is totally lost....

 

Also posted my concerns here because I don't see any solution yet:

Re: What happens with shared dashboards on 1st of June?

 

Please vote for my idea to make it free again:

https://ideas.powerbi.com/forums/265200-power-bi-ideas/suggestions/19666702-free-license-for-sharing...

 

Such a great tool, just killed due to license. I don't expect this is MS strategy, right? 

Highlighted
Regular Visitor

Re: Sharing without Pro license

@jaalders, Microsoft has free sharing using the "publish to web" function.  Our problem is that we can't use it because it also allows people to share content on Google and Facebook. We can't let corporate data out into the wild like that.

 

What I'm looking for is a middle option where "publish to web" works WITHIN my firewall only.

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Advocate I
Advocate I

Re: Sharing without Pro license

Yup, the publish to WWW is nice, for private use and maybe small business.

And also for short sharing,  however having reports which have a weekly update about status should be viewable by multi users for free.

Microsoft can take the license on the real developers, who consume most of the capacity.

 

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Community Champion
Community Champion

Re: Sharing without Pro license

It should be noted though, the use of Power BI involves Microsoft hardware performing the calculations and providing the bandwidth for all of the viewers.  This isn't 2nd rate hardware and considering Premium is basically leasing your own private equivelent hardware at a rate of $5000K per month, you can start to see what the costs of hardware provisioning.  It seems to me that Microsoft wants to offer service with a free component essentially paid for out of the pricing of the paid users.  A line in the sand has be to placed somewhere for this cloud service.  How fair is it if Free users are the majority of the user base and that cost burden is lumped on the Paid users?

 

Chances are, in the use case you are proposing, having 1 paid developer and many free consumers would be a system that would be a large cost burden.  Microsoft isn't a charity and it is reasonable that they look to a financial model that does have some amount of return.  Its also reasonable to expect that if a business is turning a profit in part due to a service they consume, that a cost is associated with that service.

Advocate I
Advocate I

Re: Sharing without Pro license

I agree MS is not a charity 🙂

 

However, I don't like the fact to deliver first great service for free, get people a carrot in front of them and suddenly change this model.

And my idea contains a max of e.g. 100 free users and I also propose to increase the Pro license; that's manageable and the business case can be easier for lots of companies.

 

5000,- per month is a huge difference.

If the Pro user would be even 100,- per month I believe it's acceptable.

Or a model 100,- per month and above 100 free users you pay 200,- per month.

Give the choice to the customer, even better: Pro with higher license or indeed like it is now with the premium/pro.

 

This model is not fit for use as we can read in a lot of posts.

Highlighted
Regular Visitor

Re: Sharing without Pro license

I don't have a problem with Microsoft needing to turn a profit. But I do have a problem with the fact that we adopted PBI as the corporate strategy under one pricing model and are now suddenly being told that model no longer applies. So we're in the process of adopting the technology, the business is throwing thousands and thousands of dollars into training people only to be told that to implement it the way it was originally promised will quadruple our monthly costs.

 

All I want is to be able to disable external sharing just like in SharePoint and OneDrive and everything else. Don't let people share stuff outside our tenant.

Highlighted
Community Champion
Community Champion

Re: Sharing without Pro license

Consider a counter point, which i can't suggest is the real situation but a scenario that is plausible.  What is Microsoft supposed to do if they created a Power BI Software as a Service model, like they did originally, but found they had miscalculated how that model would be taken up by the community.  This miscalculation meant that the cost of running Power BI, as is, was at a tremendous loss.  Next, Microsoft was able to see that the platform was growing in popularity and thus the loss would only continue to grow.

 

So what options do they have in that situation? Do they just shut up shop or do they make changes to the licensing in a way that ensures the program can continue?

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