Sharing reports with externals

[karo]

Hi,

Can we use distribution lists to share with externals (people outside of our tenant)?

Note: Premium Capacity in use then it sounds like there should not be a licence problem to view the content. 

Regards,

Karo

[v-yangliu-msft · Accepted solution]

Hi  @karo  ,

It is feasible to use Distribution list‎ group
1. Select your own Distribution list‎ group in Groups – Active groups in the Microsoft 365 admin center

2. Select View all and manage members - +Add memebers to add

The documents about admin center can be viewed:

https://docs.microsoft.com/en-us/microsoft-365/admin/create-groups/add-or-remove-members-from-groups...

If your report is stored in premium capacity and you are a pro user, you can share the report directly with end-users outside the organization for viewing, so that free users can access this content

These documents about premium and share methods：
https://docs.microsoft.com/en-us/power-bi/fundamentals/service-features-license-type

https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards

Best Regards,

Liu Yang

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[aj1973]

Hi @karo 

External Users can access your report through the App Workspace. This Thread can explain it.

https://community.powerbi.com/t5/Service/Can-Power-BI-Free-Users-Access-reports-Shared-by-Premium-Us...

[karo]

HI @aj1973 , I am using premium capacity then there is no problem with licences ;). However, I would like to find the best way to share the content with group of people outside of my organization (customers). Distribution lists seem to be the easiest way, but I am wonder if it will work or what are the limitations.

Regards,

karo

[aj1973]

@karo 

Well it all depends on how you want to share the content with them cutomers. The best way would be to start by publishing the workspace to an App workspace and start from there. here is a short video that can help you 

https://www.youtube.com/watch?v=Mm-902ry-qU

https://www.youtube.com/watch?v=n-9e8AtbSsM&t=353s

Let me know if you needed more assistance