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Hitesh_sri
Frequent Visitor

Sharing of Power BI App

Hitesh_sri_0-1648529817453.png

How to share the app to the users who doesn't have any licenses?

Can we do this with a Power BI PPU license?

1 ACCEPTED SOLUTION
v-cgao-msft
Community Support
Community Support

Hi @Hitesh_sri ,

 

Q1: How to share the app to the users who doesn't have any licenses?

Seeing and opening an app require certain permissions. The recipient must either have a Power BI Pro or Premium Per User (PPU) license or the app must be shared with the recipient in a special type of cloud storage called Premium capacity. 

 

Q2: Can we do this with a Power BI PPU license?

No, you cannot.

While PPU offers most of the premium features for individual users, it differs significantly from Power BI Premium in terms of Share. PPU does not grant users unlimited distribution rights. When you have a Premium license, reports and content in Premium capacity can be shared with users who have a free license. This is useful for large organizations that want many users to view and interact with reports and data because they don't need everyone to have a Power BI Pro license and only need the Power BI Free license to view the content. But PPU doesn't do that, and any content saved in PPU workspaces can only be shared with users who also have a Power BI Premium Per User. 

vcgaomsft_0-1648778678565.png

 

Here are some references that may be helpful.

What is Power BI Premium?

Power BI Premium Per User

 

Best Regards,
Community Support Team_Gao

 

If there is any post helps, then please consider Accept it as the solution to help the other members find it more quickly. If I misunderstand your needs or you still have problems on it, please feel free to let us know. Thanks a lot!

How to get your questions answered quickly -- How to provide sample data

View solution in original post

5 REPLIES 5
Karen_Fan
Regular Visitor

Why do we need to input the phone number before being able to access the shared report?

Meanwhile, we cannot find China-Mainland here which blocked our Chinese staff to access.

 

Karen_Fan_1-1652083228822.png

 

 

 

v-cgao-msft
Community Support
Community Support

Hi @Hitesh_sri ,

 

Q1: How to share the app to the users who doesn't have any licenses?

Seeing and opening an app require certain permissions. The recipient must either have a Power BI Pro or Premium Per User (PPU) license or the app must be shared with the recipient in a special type of cloud storage called Premium capacity. 

 

Q2: Can we do this with a Power BI PPU license?

No, you cannot.

While PPU offers most of the premium features for individual users, it differs significantly from Power BI Premium in terms of Share. PPU does not grant users unlimited distribution rights. When you have a Premium license, reports and content in Premium capacity can be shared with users who have a free license. This is useful for large organizations that want many users to view and interact with reports and data because they don't need everyone to have a Power BI Pro license and only need the Power BI Free license to view the content. But PPU doesn't do that, and any content saved in PPU workspaces can only be shared with users who also have a Power BI Premium Per User. 

vcgaomsft_0-1648778678565.png

 

Here are some references that may be helpful.

What is Power BI Premium?

Power BI Premium Per User

 

Best Regards,
Community Support Team_Gao

 

If there is any post helps, then please consider Accept it as the solution to help the other members find it more quickly. If I misunderstand your needs or you still have problems on it, please feel free to let us know. Thanks a lot!

How to get your questions answered quickly -- How to provide sample data

arvindsingh802
Super User
Super User

To share contenet with from PPU worksapce, all the consumer should also have PPU license

If you need to share with free users then the workspace should be backed by Premium SKU


If this post helps, then please consider Accept it as the solution, Appreciate your Kudos!!
Proud to be a Super User!!

We can create a Premium capacity workspace from PPU license, then we can share the app.

Can we do this like this?

No you cant. PPU is per user based. You will need organizational premium capacity.

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