Sharing Power BI contents with a group of users

[tiptran]

Hi,

Is there a way for me to share a report (or other Power BI contents - dashboards, apps, ...) with a group of users instead of dealing with individual users? I dont want to share the entire workspace. I would like to enter a single email address, like a group email, in the Share dialog box rather than entering tens of individual emails.

I searched Google and found that distribution list is the way to go, but it requires administrator access to create one, which I dont have. Is there something normal users can do to create such a list? In Outlook, I could create a contact group, but could not use it to share my Power Bi reports.

I was thinking to use a Teams group for user management, i.e. adding members to the teams group, then share my Power BI contents with the Teams group. Howwever, Power BI doesnt seem to be able to share with a Teams group! Can anyone please confirm this? Can we share a report with all members in a Teams group?

Thanks

[v-xuding-msft · Accepted solution]

Hi @tiptran ,

For now, it is not supported for normal users to create groups directly in Power BI. And unfortunately, it can't use the one that is created by ourselves in Teams either. It needs administrator to create groups in Microsoft 365 admin center or Azure Active Directory. You could reference the documents to learn more about groups. 

Compare groups 

Create a group in the Microsoft 365 admin center 

I find a similar idea: Custom Groups. And you also could create a new idea to make your own demands. However, there are not many people to vote up the relative ideas. The feature will be fixed for a long time.

Sorry for this, there is not a workaround to implement your requirement directly. Please try to ask admin to create groups.

Hope my answer can help you.🙂

[LukeMcManagan]

This is a major pain at the enterprise level. Tableau groups are easy to configure but we're totally reliant on business teams maintaining the group mailboxes themselves for Power BI access...

[tiptran]

Thank you for clear explanation.