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rainynights Regular Visitor
Regular Visitor

Sharing Power BI Apps with Free Users external to my organization

Hi all, 

 

When I attempt to share a Power BI App I made (that just includes a Dashboard, and its underlying Dataset) to a free User, it says "Sorry, we couldn't find that app

It may have been deleted or you may not have access to view it."

 

I was under the impression that you could share Apps with free users. If not, how else is the best way to share a PBI report with just 2-3 specific individuals who do not have a pro account?

1 ACCEPTED SOLUTION

Accepted Solutions
Community Support Team
Community Support Team

Re: Sharing Power BI Apps with Free Users external to my organization

Hi  @rainynights ,

 

If you need to share App, the recipient needs a Power BI Pro license, or the content needs to be in a Premium capacity. Also you need to enable the Share content with external users feature and Allow external guest users to edit and manage content in the organization feature in the Power BI admin portal, then invite the external user as guest .

 

For the external users with Free license, you may download the pbix file from the report page in Power BI Service, then they can open or republish in Power BI Desktop.

 

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Best Regards,

Amy

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

View solution in original post

1 REPLY 1
Community Support Team
Community Support Team

Re: Sharing Power BI Apps with Free Users external to my organization

Hi  @rainynights ,

 

If you need to share App, the recipient needs a Power BI Pro license, or the content needs to be in a Premium capacity. Also you need to enable the Share content with external users feature and Allow external guest users to edit and manage content in the organization feature in the Power BI admin portal, then invite the external user as guest .

 

For the external users with Free license, you may download the pbix file from the report page in Power BI Service, then they can open or republish in Power BI Desktop.

 

16.png

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Best Regards,

Amy

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

View solution in original post

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