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luiso Frequent Visitor
Frequent Visitor

SharePoint Embed report from Premium Workspace not accessible to free users

We have created an app in a premium space and every user we try can see the app on the PowerBI app with a free license.  However, its' been hit or miss on the Sharepoint embedded link; with some users being able to see it with PowerBI Free and Others getting a message stating that they neew PowerBI Pro.  Any ideas?

5 REPLIES 5
v-jiascu-msft Super Contributor
Super Contributor

Re: SharePoint Embed report from Premium Workspace not accessible to free users

Hi @luiso,

 

Since some users can access it with Power BI Free, the possible cause could be that the others aren't the member of the App workspace. Please check it out.

>>>For example, if you have a report, in an app workspace, you would have to assign the app workspace to a Power BI Premium capacity. You would also need to add the Free user to the list of members of that app workspace.

Reference: #allowing-free-users-access-to-reports.

 

Best Regards!

Dale

Community Support Team _ Dale
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
DamienMader New Member
New Member

Re: SharePoint Embed report from Premium Workspace not accessible to free users

I have the same issue....and what you are saying is that I need to add 1000 users to the workspace??? that defies the whole purpose doesn't it?

v-jiascu-msft Super Contributor
Super Contributor

Re: SharePoint Embed report from Premium Workspace not accessible to free users

Hi @luiso,

 

Could you please mark the proper answer as solution or share the solution if it's convenient for you? That will be a big help to the others.

 

Hi @DamienMader,

 

I'm afraid so. It's from the official documentation.

>>>Add email addresses of people you want to have access to the workspace, and select Add. You can’t add group aliases, just individuals.

 

Best Regards!
Dale

Community Support Team _ Dale
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Highlighted
luiso Frequent Visitor
Frequent Visitor

Re: SharePoint Embed report from Premium Workspace not accessible to free users

This issue is still not resolved.  After further testing, we found there is no inconsistency and that user rights was not the issue.  

 

The experience is consistent: Free users cannot access embedded reports in SharePoint even if they have the correct access and the report resides in premium capacity.  They can see the reports in the POwer BI app with a free license but not as a SharePoint embedded link.  If we upgrade them to PowerBI Pro, they can then see the report as an embedded SharePoint link.  In addition,  we found that when a user is upgraded to a power bi pro license, they still cannot access embedded SharePoint reports until they visit the PowerBI app.  Following that first visit, they can view the embedded SharePoint reports.

 

..so this issue remains unresolved.  The experience remains that Power BI Free users cannot access reports published in premium capacity through an embedded SharePoint link

v-jiascu-msft Super Contributor
Super Contributor

Re: SharePoint Embed report from Premium Workspace not accessible to free users

Hi @luiso,

 

To be honest, I'm not familiar with SharePoint. So the question is: can the free user access the other part of SharePoint smoothly? If the issue persist, please create a support ticket here. (Please click the gif for details.)

 

Best Regards,

Dale

Community Support Team _ Dale
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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