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olivex
Regular Visitor

Share dashboard to external users

We have some Power BI dashboards to share to external users. We create a new tenant for these external users and shared our dashboards to them. Sharing seemed to be success. However upon these external users' login, they do not see these dashboards in 'Shared with me'. But if they click the link in the email that notifies the external user the sharing, they can open the shared dashboard. In my Power BI console, I see these sharing to be 'Guest' and read-only,

 

Is it designed behavior? How can make these shared dashboards appear on external users 'Shared with me' pane?

 

This also brings another issue, that if the external user has to click the link in the email to access the shared dashboard, I have to subscribe email service for them in the new tenant. This is additional cost.

6 REPLIES 6
olivex
Regular Visitor

I don't understand why someone other than OP could 'accept as solution'?

@olivex "Shared with Me" will only show the content shared within the Tenant... External shares are not there, whether that is by design or a feature that will change, I don't know.

A potential solution that is on the roadmap is sharing via Apps and Azure B2B. This would most likely be the best use case when it is released. Reference


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Thanks @Seth_C_Bauer. So Is there a way other than email to allow the external user to access the shared dashboard? Because using email means I need to subscribe office365 Exchange service for them, an additional cost.

 

Hi @olivex


You can share dashboards to any external user as long as their emails are not @gmail.com or @hotmail.com etc.





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@GilbertQ Thanks but we have Pro contents in dashboard so have to subscribe Pro for external users.

Hi @olivex

 

Yes that is correct the external users would have to have a Power BI Pro License.





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