Scheduled Refreshes

[Anonymous]

Hi

I am a Power BI Pro user. I have a report set up to refresh 8 times a day, every hour from 9am to 4pm. 

Some users every so often want to refresh the report themselves so I have 2 questions:

1. Can end users only refresh the report manually if they have access to the workspace?

2. If users do manually refresh the report, how does that affect the scheduled refresh? With Pro, each dataset can only have 8 refreshes a day, so if the user manually refreshes it, then will that be 9? If so, is that allowed?

Thanks

Victoria

[v-xicai · Accepted solution]

Hi @Anonymous ,

For question1,  currently, only the owner of the report can Schedule a refresh or run a manual refresh using the Refresh Now from the Dataset menu.

If other users need to run a refresh, they will need to take ownership of the Dataset using the Take Over button on the Scheduled Refresh screen.

It needs to be noted that the user who has taken over the report will continue to remain the owner and the process will need to be repeated by anyone else who want to run a refresh (including the previous owner).

For question2, the Free and Pro licenses support up to 8 refreshes per day. After this, the schedule waits till the next day and the Refresh Now button is greyed out.  Note that users will see a separate ‘Refresh’ button on the top ribbon. This just refreshes the report based on the data that has already been synced.

Best Regards,

Amy 

Community Support Team _ Amy

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[Seth_C_Bauer]

@Anonymous Yes, the end user would need access to the workspace, or you would need to create a mechanism to call a report refresh via API or MSFT Automate (Flow).

Any workspace that is part of shared capacity (not premium) can only refresh 8x per day. If additional refreshes are kicked off I would assume that some scheduled refreshes you have set would not kick off.