Showing results for 
Search instead for 
Did you mean: 
Frequent Visitor

PowerBI Hardware configuration

Hello everyone,


I need help with server configuration for PowerBi. I try to find something here, but found nothing to help me.

I got the task to calculate the costs of deploying PowerBI in our company. I basically understand license, but I'm not sure hardware configuration for server we would need and I need to include server costs.

So I have two main questions:

  1. With how many users is it good to switch from PRO to Premium?
  2. Server - hardware configuration - assumption is that we would have:
    • 250 users (in average 30 users at one moment)
    • 250 – 300 unique apps (more reports in one app)
    • Average app would have dataset with 5-7 mil rows
    • Biggest apps (7-10 aps) would have dataset with 400 mil rows

I hope I gave enough information and I wrote it clearly 


Thank you for your answers

Community Support
Community Support

Hi, @Karol_13 

According to your description, here is my opinion of your questions:

  1. I don’t think the number of users can be the real motivation for you to switch from PRO to Premium, because Power BI Premium is a capacity-based license, while Power BI Pro is a user-based license. Users can still have a Pro license in the Premium capacity. The biggest reason for purchasing the Premium for some companies is to meet the needs of data set size and data refresh performance(dedicated resources). Of course, the large number of users in a company can also be one of the reasons.
  2. You can check this document that gave some examples outline how customers can meet their BI needs using a combination of Power BI Pro and Power BI Premium:

This is a Premium calculator that can help you to find out what kind of Premium capacity you may need:

More detail of different kind of capacity nodes


Best Regards,

Community Support Team _Robert Qin

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Super User III
Super User III

Do you have your mind set on Power BI Report Server (on-prem) or would you also consider Power BI Premium (cloud based) ?

I think Power BI Report Server. Maybe in future Power BI Premum.

Helpful resources

PBI User Groups

Welcome to the User Group Public Preview

Check out new user group experience and if you are a leader please create your group

April Update

Check it Out!

Click here to read more about the April 2021 Updates!


The largest Power BI virtual conference

100+ sessions, 100+ speakers, Product managers, MVPs, and experts. All about Power BI. Attend online or watch the recordings.


Experience what’s next for Power BI

See the latest Power BI innovations, updates, and demos from the Microsoft Business Applications Launch Event.

Top Solution Authors
Top Kudoed Authors