Power BI - understanding licencing

[AJTindall73]

Good morning all,

I have a need to understand Power BI licencing better.  

I am my organisation's only reporting analyst and am the one who develops all reports, in Power BI Desktop.

I then publish these report onto the Power BI Service and create Apps based on the workspaces I publish. 

Again I am the only person doing this.   I have a Power BI Pro Licence.  This makes sense.

Our end users only need to view the Apps I create.

Do they only need the Free licence? or Do they also need a Pro Licence?

It seems strange that they would also need a Pro Licence when they are not creating and/or manipulating the reports like I am.

I cannot seem to find anywhere which explains this in simple terms.

Kind regards,

Alan Tindall

[ibarrau · Accepted solution]

Hi. Yes they need. It's not about creating. The Pro is about sharing and be shared. Each person that consumes from a custom workspace would need pro even if you set the user with only read permission.

The free user only works for people to try power bi under their "My Workspace" and can't share or be shared. Personal o test purpose.

When the business grows too much there is a premium capacity (we can say 400 users or more). In that capacity the pro users build and you can share to free users but only for reading under a workspace with paid capacity.

Hope that helps,