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niallhannon Regular Visitor
Regular Visitor

Power BI creates Team Sites in Sharepoint Online automatically

How do we stop power Bi creating Team Sites in Sharepoint Online automatically?

 

Anytime a new workspace in Power Bi is created it create a corresponding team site in Sharepoint online which we do not want. There doesnt seem to be a way of stopping this?

 

Thanks

10 REPLIES 10
Super User
Super User

Re: Power BI creates Team Sites in Sharepoint Online automatically

@niallhannon Technically, Power BI Workspaces are creating Office 365 groups, which in turn are building out in all the different aspects of your tenant. Your O365 admin could turn off the ability for users to create Groups using a Powershells script, but I'm not familiar enough with that space to know whether or not they can control "which" parts of the groups get created.

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mattyvx Frequent Visitor
Frequent Visitor

Re: Power BI creates Team Sites in Sharepoint Online automatically

Any update on this issue? We're creating Power BI Workspaces for our Departments, who already have Site Collections in place within SharePoint. This is quite annoying for us, as a business we don't want all of the Office 365 Group artifacts (shared Site, Mailbox, Calendar, etc) which are created with the Group attached to the Power BI Workspace. An option to create a Power BI Workspace without the Group and its artifacts would be ideal!

mattyvx Frequent Visitor
Frequent Visitor

Re: Power BI creates Team Sites in Sharepoint Online automatically

Any update on this issue? We're creating Power BI Workspaces for our Departments, who already have Site Collections in place within SharePoint. This is quite annoying for us, as a business we don't want all of the Office 365 Group artifacts (shared Site, Mailbox, Calendar, etc) which are created with the Group attached to the Power BI Workspace. An option to create a Power BI Workspace without the Group and its artifacts would be ideal!

caseyroot Visitor
Visitor

Re: Power BI creates Team Sites in Sharepoint Online automatically

Heard anything back on this issue?

niallhannon Regular Visitor
Regular Visitor

Re: Power BI creates Team Sites in Sharepoint Online automatically

What @Seth_C_Bauer said, "echnically, Power BI Workspaces are creating Office 365 groups, which in turn are building out in all the different aspects of your tenant. Your O365 admin could turn off the ability for users to create Groups using a Powershells scrip" is good info.

 

We tried to disbale the ability for staff to create groups but it just causes errors, staff cannot create a Power BI workspace for example.

 

So, it just seems that currently there is nothing you can do to fine tune how these extra groups and site collections are created.

dedelman_clng New Contributor
New Contributor

Re: Power BI creates Team Sites in Sharepoint Online automatically

Did PowerBI unilaterally turn off the creation of SharePoint Team Sites for Workspaces, sometime between Mar 2018 and now? I have created workspaces in the past couple of months and they are no longer creating an Office365 group with a corresponding SharePoint site.

Super User
Super User

Re: Power BI creates Team Sites in Sharepoint Online automatically

@dedelman_clng There is a new workspace, which is likely what you are using.(or it was converted). This de-couples the O365 mandatory element of the workspace. You should still be able to connect things by adding the O365 group to the workspace. Full details here -> https://docs.microsoft.com/en-us/power-bi/service-create-the-new-workspaces

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deepu299 Member
Member

Re: Power BI creates Team Sites in Sharepoint Online automatically

@Seth_C_Bauer When the new workspaces roll out to GA we will not be able to create old workspaces anymore and all the existing workspaces need to be converted to new workspaces. What if for a selected workspace, we need a sharepoint site? 

 

I have created a workspace with new preview and created a share point site so I can use it for hosting the files. It ended up creating a Power BI workspace Smiley Surprised didn't knew this happens the other way like this. 

Super User
Super User

Re: Power BI creates Team Sites in Sharepoint Online automatically

@deepu299 Any O365 Universal Group that you are part of will show up in Power BI... I am not aware that this behaviour would change in the new realm. It just allows you to create seperate workspaces in Power BI. Sounds like you resolved it!.. Apologies for not thinking about this at the time in my response.

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