Power BI Free trial expired

[sharma025]

Hi Team,

In my organization, users are using Power BI App for dashboard and now on the top there is a notification of Trial Days left. What if their trial version expired? Do they continue using that dashboard on power bi services?

What will be the impact on that? I believe we don’t require every user to have pro license.

Pls guide us or we can make a call to explain more.

[ThiMaiDao]

Hi how did you solve this issue? I am having the same issue. If I, who create and publish report upgrage to Premium,  will they be able to see reports again after their Pro trials expire?

[v-cgao-msft · Accepted solution]

Hi @sharma025 ,

Only Power BI Pro users can publish or share content with other Pro users or consume content that's created by other Pro users, unless a Power BI Premium capacity hosts that content. As a result, when users lose their trial licenses, they will no longer be able to access this content.

Please refer to:

Power BI service features by license type

Best Regards,
Gao
Community Support Team

If there is any post helps, then please consider Accept it as the solution to help the other members find it more quickly. If I misunderstand your needs or you still have problems on it, please feel free to let us know. Thanks a lot!

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[Greg_Deckler]

@sharma025 If their free trial of Pro or PPU expires then they won't be able to view shared reports.

[derenwinn]

Hi @Greg_Deckler ,

This doesn't make sense.  So, if they've had a TRIAL Pro license, there is NO WAY that they can then default back to a Free version of PowerBI?  

If this is the case, this is an issue.  Please explain further.  I have a group of people that inadvertently signed up for a "60day Pro trial" and it has indeed expired and now any report that they even only had "Read only" permissions, they CANNOT even view that now.

[Greg_Deckler]

@derenwinn The Free version of Power BI basically allows them to do stuff in their "My Workspace". If they were accessing a report published to any workspace other than "My Workspace" then the free version doesn't allow them to view it. They can view such things using a Pro license but once that is expired then they will no longer be able to view those reports using the Free license. Refer to this:

Power BI service features by license type - Power BI | Microsoft Learn