Personal Workspace occupied capacity

[shrimankabra]

Hi,

Which capacity does my Personal Workspace occupies if I'm a Free user or a Pro user? If it is my organization's, then as an admin where can I see how much capacity occupied by the personal workspaces of the users in my organization?

Thanks in advance!

[V-pazhen-msft · Accepted solution]

@shrimankabra 

There are two 2 types of workspace, Personal Workspace(my workspace), and Shared Workspace(app workspace), Free user only has my workspace, where pro users can use both my workspace and app workspace. However, updating to premium workspace will not change the 10GB limitation for my workspace. 

Reference: https://docs.microsoft.com/en-us/power-bi/fundamentals/service-basic-concepts#workspaces 

Paul Zheng _ Community Support Team
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[ibarrau]

Hi. Unless you pay for capacity (Embed or Premium), microsoft gives you capacity. A pro user can create workspaces with 10gb for models and a free user has 1gb in "My workspace". That capacity is given. Consider it a gift.

You can check it like this: https://docs.microsoft.com/en-us/power-bi/admin/service-admin-manage-your-data-storage-in-power-bi

Hope that helps,

[shrimankabra]

Hi @ibarrau,

If all the users are given premium license, as an admin where can I see how much space does their personal workspaces (MyWorkspace) consume, if at all they are using it?

Thanks!

[ibarrau]

It will depend on how you assign premium in your company. Premium is something you assign to workspaces and not to users. You can let the admin assign manually a premium to specific workspace or you can set a configuration in the tenant specifying that all workspaces in the tenant will use premium capacity (in that case includes my workspace of users).

If you want to manage the capacity or learn how to do this, you can follow this link:

https://docs.microsoft.com/en-us/power-bi/admin/service-admin-premium-manage#manage-capacity

Hope that helps,