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vanessa Member
Member

Moving/Copying PowerBI Reports/Dashboards from "My Workspace" to a group

 

I have a few reports and dashboards which were created under "My Workspace".  I have created a new group and want to copy the reports/dashboards from "My Workspace" to this group.

 

Is this possible?

1 ACCEPTED SOLUTION

Accepted Solutions
Super User
Super User

Re: Moving/Copying PowerBI Reports/Dashboards from "My Workspace" to a group

@vanessa There is no current functionality that allows you to move reports from one workspace to another. If you created things in the Desktop, you could just re-deploy the PBIX and have the dataset and reports in the Group, but you would need to re-create the dashboard.

If you built everything in the Service, than unfortunetely you would need to rebuild in that Group. (At which point I would suggest starting in the Desktop and publishing it there)

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16 REPLIES 16
Super User
Super User

Re: Moving/Copying PowerBI Reports/Dashboards from "My Workspace" to a group

@vanessa There is no current functionality that allows you to move reports from one workspace to another. If you created things in the Desktop, you could just re-deploy the PBIX and have the dataset and reports in the Group, but you would need to re-create the dashboard.

If you built everything in the Service, than unfortunetely you would need to rebuild in that Group. (At which point I would suggest starting in the Desktop and publishing it there)

Near SE WI? Join our PUG Milwaukee Brew City PUG
mshparber Established Member
Established Member

Re: Moving/Copying PowerBI Reports/Dashboards from "My Workspace" to a group

Well, actually there is an option to copy Dashboard from My Workspace to another.

There is a trick that I've found:

1. You first create a "Content Pack" from My Workspace that includes your Dashboard (it's in the up-most "Settings" menu").

And you make it available to the Group/s of your choice.

2. You go to another Group and Settings- --> View Content Pack and select it.

3. That's it - you see the Dashboard in another group. It's like a "view/pointer" to the original one.

4. Furthermore - if you like, you can right-click it and select "Copy" (Yes, now you can see this option) - and it'll create a copy (not a pointer) of it in that Group.

Enjoy!

Michael

ovanslyke Frequent Visitor
Frequent Visitor

Re: Moving/Copying PowerBI Reports/Dashboards from "My Workspace" to a group

I was able to create the content pack from My Workspace and send it to the Group I wanted. I tried going to settings  in the Group but there was no content pack to view.

 

I had to go to "Get Data" (in yellow at the bottom left corner) and then I was able to select it. I was then able to see the dashboard I had initally created in my Workspace showing up in the Group instead. 

ethan1701 Frequent Visitor
Frequent Visitor

Re: Moving/Copying PowerBI Reports/Dashboards from "My Workspace" to a group

Here's what I just did:

from My Workspace, file > download report (preview).

This downloaded a PBIX file to my PC.

Opened it in Power BI Desktop, hit publish.

Chose my group's workgroup.

 

needlessly roundabout solution, but simple and works easily.

ethan1701 Frequent Visitor
Frequent Visitor

Re: Moving/Copying PowerBI Reports/Dashboards from "My Workspace" to a group

Here's what I just did:

from My Workspace, file > download report (preview).

This downloaded a PBIX file to my PC.

Opened it in Power BI Desktop, hit publish.

Chose my group's workgroup.

 

needlessly roundabout solution, but simple and works easily.

Super User
Super User

Re: Moving/Copying PowerBI Reports/Dashboards from "My Workspace" to a group

@ethan1701 You can only download a report to a PBIX file if it started as a PBIX file. If you build the reports purely in the Service you would not be able to download as a PBIX.

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Beacon Frequent Visitor
Frequent Visitor

Re: Moving/Copying PowerBI Reports/Dashboards from "My Workspace" to a group

Hi Folks,

 

Word of warning about this method: It works great, but then I deleted the content pack in the old workspace after making a copy of the dashboard in the new workspace.  Dashboard is still there, but no longer has anything in it (it's just a blank screen).

 

You can use this method, but don't delete the content pack!

 

Beacon Frequent Visitor
Frequent Visitor

Re: Moving/Copying PowerBI Reports/Dashboards from "My Workspace" to a group

Hi Folks,

 

Word of warning about this method: It works great, but then I deleted the content pack in the old workspace after making a copy of the dashboard in the new workspace.  Dashboard is still there, but no longer has anything in it (it's just a blank screen).

 

You can use this method, but don't delete the content pack!

 

Highlighted
RyanDonnelly Frequent Visitor
Frequent Visitor

Re: Moving/Copying PowerBI Reports/Dashboards from "My Workspace" to a group

Just a heads up I found in another article specific to publishing apps.  

Note: Content that originated from copying an organizational content pack cannot be published as part of an app.

If you are trying to copy to another workspace in order to publish an app, you can't do it by copying content pack.  Here is the link for more information:

 

https://powerbi.microsoft.com/en-us/blog/distribute-to-large-audiences-with-power-bi-apps/#roadmap