cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Olly
Frequent Visitor

How to share a content pack with a group?

I want to share a content pack with a group which I have created within Power BI. When I create the content pack, I can't see any way of sharing with a group, without having to enter each member's email address individually. Is there no way of selecting Power BI group(s) to share content packs with?

12 REPLIES 12
meysun
Resolver IV
Resolver IV

You should be able to specify the emailaddress for the group that you created. for example MyGroup1@service.microsoft.com in the 'Specific Groups' section of Create Content pack screen.  You can find the email address for the group that you created from the group's detail page

Hi, this is possible but as far as I can see, it will share the dashboards for the members personal workspace, and they will have to click the invite link, etc. The pbi group will work as distribution list, not as the dashboard "container". 

 

It won't add the dashboard automatically to the group datasets/dashboards. A possible scenario for this would the publisher/edit group/readonly. (as of today users on a group can do everything)

 

(tested on 29-7)

Olly
Frequent Visitor

@rquintino - Thanks. You say this is possible - how?

 

I have a Pro (trial) BI account, but do not have 365. I can create a group in Power BI, but I cannot see an email address for this group (see limited group management options menu in my screenshot above) - so as far as I can see, I have no way of sharing the content pack with the group.

Hi Olly, sorry the reply was specific for Andre in an office365 tenant scenario (still can't share for the group, only for users in the group)

 

Been testing on a not office 365 tenant, and seems to be like you prev said. I couldnt discover how to address the created pbi group in the share dialog, and you can only edit name/group members and leave group options (not anything from pbi o365 groups).

 

Don't know if choosing the Admin option (from the top left quick nav) and doing a domain admin takeover will enable some new things for these, but that requires some dns changes, and maybe that will require  a full o365 tenant also (can't test it on this domain).

 

But note that you can immediately load the content pack onto the group workspace, and anyone logging in and choosing that group will see it immediately (the main scenario for groups, load your content pack in the group and everyone can use it).

 

Only issue is that they will have (at least for now) full permissions. does that help?

 

Side note: pbi apps seem not to be group compatible yet. (rather strange...)

andre
Memorable Member
Memorable Member

Ther is no way to Push content packs out to a group.  Users either get an email link to accept Shared content or they go to Get Data->My Organization and consume it that way but they have to be in the right place (personal workspace or group) before they do it.

Do you have the option to share with the entire organization? At least then you could, theoretically at least, add the content pack in your group's work space via "Get data". 

Olly
Frequent Visitor

Thanks. I receive the following error message when I try to edit my group, though:

 

Oops, something went wrong.
Couldn't get group members
Activity Id270e0747-5d9e-4560-a148-eb3b65c4a715
Request Id2706f2d9-f0a3-cda8-af83-3563939b0b61
Status Code400
TimeTue Jul 28 2015 20:40:35 GMT+0100 (GMT Daylight Time)
Version11.0.9167.449
Cluster URIhttps://wabi-north-europe-redirect.analysis.windows.net

 

Olly
Frequent Visitor

Okay, I'm no longer receiving an error when I edit the group - but I don't see a group email address anywhere. Am I looking in the wrong place? If this is not in the Edit Group page, then where will I find it?

Olly
Frequent Visitor

Replying to myself:

 

It would appear I need Office 365 to manage a Power BI group. Is this right? I thought Power BI 2 was separate from 365... Do I really need 365 to enable the group functionality in Power BI?

groups.png

From Power BI when you mouse over the Members, you will see the group alias at the bottom. You can also click 'Members' and it will take you to the Groups home page and you can get the alias.

 

If you are a Power BI Pro feature, you get Groups automatically.

 

Olly
Frequent Visitor

@meysun - thanks, but as I don't have 365, the only group menu options are Edit Group and Leave Group:

Group Menu (non-365)

 

This is disappointing, as I initially believed we would be able to access the full functionality of Power BI 2 without Office 365...

andre
Memorable Member
Memorable Member

when you create a group in power bi, it creates an office 365 group with its own email address. When you create the group you get to pick a name and it also generates a group id (can be changed when group is created) so if your company name is MyCompany and your group is MyGroup then you can share a content pack with this group by specifying this email address:

 

MyGroup@MyCompany.com

 

you can learn more about groups and content packs here

 

http://businessintelligist.com/2015/07/27/the-definitive-guide-on-collaboration-in-power-bi-tutorial...

Helpful resources

Announcements
June 2022 update 768X460.jpg

Check it out!

Click here to read more about the June 2022 updates!

Power Platform Conf 2022 768x460.jpg

Join us for Microsoft Power Platform Conference

The first Microsoft-sponsored Power Platform Conference is coming in September. 100+ speakers, 150+ sessions, and what's new and next for Power Platform.

Power BI Dev Camp Session 23 768x460.jpg

Check it Out!

Mark your calendars and join us on Thursday, June 30 at 11a PDT for a great session with Ted Pattison!

June 20 episode 7 with aka link 768x460.jpg

The Power BI Community Show

Join us on June 20 at 11 am PDT when Kim Manis shares the latest on Azure Synapse analytics, the Microsoft Intelligent Data Platform, and notable Power BI Updates from Microsoft Build 2022.

Top Solution Authors