How to open access for organization using link from embed website or portal?

[nurulizzaty]

Hello experts,

I published my report in the PBI service and i use the embed report function like picture below.. my question is how do we provide the access for all user in my organization to view my report without having to request access? 

Really need your help on this. Thank you in advance.

Regards,

Izzaty

[v-mengzhu-msft]

Hi @nurulizzaty ,

First of all, there are no permission restrictions for using links, you just copy the links to users in your organization and when they open the links, they log in to their power bi accounts to see the reports you have embedded.

But before you do that, you need to make sure that the users who wants to view the report has viewing permission, which you can add to the workspace and set as the viewer

and at the same time, the user needs to be correctly licensed – either they need a Power BI Pro or Premium Per User (PPU) license, or the report must be in a workspace that is in a Power BI Premium capacity. 

As the following shows:

For more details, you can refer to this doc:

Embed a report in a secure portal or website - Power BI | Microsoft Docs

Best regards,

Community Support Team Selina zhu

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

[nurulizzaty]

Hi @v-mengzhu-msft thanks for the reply.

Actually I already know the function where we can add user to view the report, but it is not a good practice to add them one by one as we have large number of users. 

So, my only solution is to create app for the report since in app we can select to give access for entire organization, i think that's the best solution for now.

If you have any other solution, feel free to share with me. Thank you so much.

Regards,

Izzaty

[v-mengzhu-msft · Accepted solution]

Hi @nurulizzaty ,

If you have a large number of users, then sharing reports by creating an app is really the best way.I also highly recommend that you take this approach.

This document has information about the process of creating an app, as well as some considerations. You can refer to it:

Publish an app in Power BI - Power BI | Microsoft Docs

Best regards,

Community Support Team Selina zhu

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly