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sparker22
Frequent Visitor

How many user subscriptions do we need?

Hi all,

 

If our company requires 2 people to be able to create and share reports, and <10 people to share the reports with; am I correct in thinking that this is possible with just 2 PBI Premium accounts for the creators? With those only viewing reports able to use free accounts.

 

Many thanks.

1 ACCEPTED SOLUTION
v-jayw-msft
Community Support
Community Support

Hi @sparker22 ,

 

If the report or dashboard is not hosted in Premium capacity, you can still subscribe others using their individual email addresses, but they too must have Power BI Pro licenses.

So there's two plans.

Plan A: One pro license per user and no need to by Power BI Premium.

Plan B: Two pro license for the creators, and Power BI Premium to store the report and dashboard you want to share.

 

Best Regards,

Jay

Community Support Team _ Jay
If this post helps, then please consider Accept it as the solution
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7 REPLIES 7
v-jayw-msft
Community Support
Community Support

Hi @sparker22 ,

 

If the report or dashboard is not hosted in Premium capacity, you can still subscribe others using their individual email addresses, but they too must have Power BI Pro licenses.

So there's two plans.

Plan A: One pro license per user and no need to by Power BI Premium.

Plan B: Two pro license for the creators, and Power BI Premium to store the report and dashboard you want to share.

 

Best Regards,

Jay

Community Support Team _ Jay
If this post helps, then please consider Accept it as the solution
to help the other members find it.

View solution in original post

aj1973
Community Champion
Community Champion

@sparker22 

To answer your Question How many user subscriptions do we need?

If you don't have sensitive data to share with your users (just as viewers) then 2 Pro licenses for the developpers is enough and then you can share the report via a Public URL.

 

I think you can now do the math 🙂

 

Regards
Amine Jerbi

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Shahfaisal
Resolver III
Resolver III

Power BI Premim is a 'per capacity' license and not a 'per user' license so you can have as many users as you want. However, each user publishing content to preimum capacity would require a Power BI Pro license.

To apply the above guideline to your case - you will need two Power BI pro licenses for the two users so they can publish content and a premium capacity license for the viewers.

This seems excessive for the amount of people we require it for.

On their pricing, there is a 'Per User' option for Premium, is this not standalone without the 'Per Capacity' option?

aj1973
Community Champion
Community Champion

Yes it is, PPU is like Pro license but with little more features

aj1973_0-1624141062203.png

 

No need for Premium Capacity for a PPU license.

I think a Pro license is good enough for your case and you can always upgrade as you go.

 

 

 

Regards
Amine Jerbi

If I answered your question, please mark this thread as accepted
and you can follow me on
My Website, LinkedIn and Facebook

Oh...I thought you were talking about the standard capacity based Power BI premium model. The Power BI Premium per user is different and it is 'per user'. If you want to go with this licensing model, you will need as many licenses as the number of users. 

 

Note that you can also go with Power BI Pro licesning model which would still require each user to have a Pro license but it is less epxensive than Power BI Preimum per user model.

aj1973
Community Champion
Community Champion

Hi @sparker22 

2 people to develop reports and less than 10 to share with, it can only be Pro license for each them and it is more than enough. Premium capacity is for big companies with more than 500+ users and is very expensive and not worth it for a samll group of users.   

Regards
Amine Jerbi

If I answered your question, please mark this thread as accepted
and you can follow me on
My Website, LinkedIn and Facebook

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