How can I contact members with whom I have shared a dashboard?

[Roseventura]

I have a Sales Rep Dashboard for one of the companies I support.  There are 99 people that have access to this dashboard.

Is there a way to create a mailing list of these people from Power BI Service so I can contact them for whatever reason and don't have to manually create a list myself?

I have many different dashboards across multiple companies with a myriad of employees that have different access.  Is there a way to maintain this through the service?

I tried copying/pasting the list of users from the "Manage Permissions" link under "Share Report", but it's very messy and looks like this:

jane doejanedoe@company.comread, reshare

Thanks,

Rose

[Anand24 · Accepted solution]

Hi @Roseventura ,

3 solutions that I can think of:

1. You can ask your tenant admin to share list of users and then add them to email

2. The one you initially tried: Copy from manage permissions and then manually extract emails

3. AD Group/DL: Best way to maintain access and delivering information in situations like these. You don't need to be a tenant admin. You will have to create an O365 security group by contacting you O365 team in organisation and them tell them to make you manager of that AD Group.

You can simply email to the AD Group.

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[Roseventura]

Thanks for the reply, but this assumes I have Admin access to the Power BI Service, which I do not.

[GilbertQ]

Hi @Roseventura 

What I would do is to create a distribution list, which all the people are members of. The DL will also allow you to email those people when required.

It will be a lot easier to manage it in this manner

Please see my blog post below as to what groups can be used where in the Power BI Service

Power BI – Which Groups can be used to set Permissions in Power BI - Reporting/Analytics Made easy w...