Hide/Filter dahsboard/report in workspace for some users

[martaredondo]

Hi all,

I currently have a problem regarding access in Power BI workspaces. I would like to restrict access inside the workspace, and I know I can do this by apllying RLS, but this only works at report-level, meaning that if I have dashboards based in the report the roles will not be applied and people that aren't supposed to see some info will see it in the dahsboard anyways.. Moreover, I can't disable access to a particular report for a particular user, meaning that everybody in the workspace will be able to see all reports even if it is not supposed to happen...

Do you have any suggestion how to deal with this kind of problem?

Thanks,

Marta

[Seth_C_Bauer]

@martaredondo Is there a reason you aren't leveraging sharing of an App or Dashboard vs. adding these users to the workspace? Ideally the workspace should only contain people that are actively building them.

[martaredondo]

Hi @Seth_C_Bauer !

The structure in my company was like this, having differente workspaces for each department, however it is very hard to manage all workspaces effectively since I have to publish the same report different times and then I have the dahsboard problem when people in the same workspace have different permissions. I belive the what you suggested is basically having a production area, applying RLS in the reports and then sharing it (and the dashboard too), right? That is actually a good idea! I'll try it and thanks a lot 🙂

[Seth_C_Bauer · Accepted solution]

@martaredondo Yes, that is exactly right. You shouldn't need to publish a report to multiple places. You should share it 1x, ideally to a Azure AD Group (of the business unit) so all those people could consume the report. Sharing an App is a great way to do that. I can understand having a workspace for each BU, but only for users of that BU to be enabled to create reports, not for end users to consume them.

[martaredondo]

Thanks a lot for the insights! You've help a lot 🙂