Groups vs app workspace

[faizanahmad]

We had group accounts for individual groups in power bi.

We had to created app workspace for each group as we acquired premium and wanted to share with free users.

Now, Do both of these work simultaneously or there is no need for the first one.

If so, do we have to republish and re share the reports which were in the old group post migration?

Also, I was following tutorial on app wprlspace, and then appearing as APP in Power BI.

But for me it doesnt appera?

[v-sihou-msft · Accepted solution]

@faizanahmad

In this scenario, since you need to share contents to Free users, those contents must be within Premium Capacity, which means you need to assign those old group workspaces into Premium capacity.

For more details, please refer to: Power BI Premium - what is it?

Regards,

[faizanahmad]

@v-sihou-msft

Thanks for the reply.

We have already had success with assigning new app workpsaces to premium and is working without flaw so far.I do understand that sharing has to be in Premium capacity, but The old groups were created in O365. So, old groups have groups like Operation@onabc.com. But new ones, can only be setup as individual accounts added to workspace eg. john.doe@abc.com.

This means, that I do not have the option of choosing the old groups so that I could assign them in new capacity in app workspace.

So, it comes down to my initial question, how do I transition or convert all the old group assignments (with operations@onabc.com) to new app workspace in premium?

[faizanahmad]

I found the answer.

1. Goto Admin Portal

2. Click on the capacity availavle (created)

3. In there, should be a list of all available workspaces available

4. There should be Add sign which says Assign Workspaces

5. Going in gives three options: Power BI

                 Workspaces by users

                 Specific workspaces

                 The entire organization's workspaces

6. Use what is suitable

In my case, I used Specific workspaces. This way I was able to add existing workspace to BI premium capacity.

@v-sihou-msft Thanks a lot.