03-07-2017 09:38 AM
My team is currently creating and sharing our dashboards from our group workspace. This has worked well since anyone on the team can access the data and manage any issues we might have. I just ran into a issue though that I'm not sure if it has a solution. If someone is given a link to a dashboard that is not shared with them they can click "request access". Now when this is done for a dashboard owned by an individual that individual gets an email. When this is done with a dashboard in a group workspace it seems that no one is getting an email. This has lead to a backlog of users requesting access and my team not having any idea that they are. Is there a way to specific who gets the email or can we get an email to the O365 group?
03-07-2017 02:12 PM
Happy to help. If you select the elipsis (...) next to the Group name in Power BI, and select Members it should take you to the O365 Member Page. From here you should see three tabs (All, Owners, Guests). If you want to add an owner to this group (E.g. a person who'll get a request email) then go to the "All" tab of members and select the elipsis (...) next to their name and click make owner. This should let you set up anyone who should get the approval emails for the group. Let me know if this solution works for you.
03-07-2017 02:44 PM - edited 03-07-2017 02:44 PM
I went and doubled checked and I'm already an owner for the O365 group. Neither myself or the other owner is getting emailed when someone requests access to dashboards in the group workspace. Thanks for the idea.
03-07-2017 03:30 PM
The other step to check (you might have already) is check to make sure you're also an admin in the Power BI page as well. If you select the same elepsis (...) next to the group on the PBI.com page and select "Edit Group" instead, you can set anyone there as a group admin. These are seperate settings from O365 Group ownership. Screenshot steps below,