cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Tirexio
New Member

End users refresh on premium capacity workspace

Hello, 

I've a question for PowerBI project 

I've created a workspace with report and dataset

 

The workspace is on premium capacity 

 

I've add end users of my organisation at the workspace to allow them to see the report. 

 

End user only have free license 

 

My question is : it is possible for a free user, to refresh the dataset manually on demand, in a workspace with premium capacity 

 

I try with collaborator and admin roles but end user always have " need pro licence" error when they try to refresh data 

 

Thanks for help

 

1 ACCEPTED SOLUTION
v-zhangti
Community Support
Community Support

Hi, @Tirexio 

 

Users with a free license are not allowed to refresh datasets in the Advanced Capacity workspace.

 

 A business user:

  • has a free user license
  • is part of an organization that has a Premium capacity subscription
  • gets content (apps, dashboards, reports) from Pro or PPU users who share that content using app workspaces in Premium capacity.
  • is assigned the Viewer role to those app workspaces.

vzhangti_0-1641804780512.png

According to the list of Power BI features for users with a free license, you do not have permission to refresh the dataset in cases like the one you described.

 

For additional features for users with a free license, please refer to the link: https://docs.microsoft.com/en-us/power-bi/consumer/end-user-features 

 

Best Regards,

Community Support Team _Charlotte

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

2 REPLIES 2
v-zhangti
Community Support
Community Support

Hi, @Tirexio 

 

Users with a free license are not allowed to refresh datasets in the Advanced Capacity workspace.

 

 A business user:

  • has a free user license
  • is part of an organization that has a Premium capacity subscription
  • gets content (apps, dashboards, reports) from Pro or PPU users who share that content using app workspaces in Premium capacity.
  • is assigned the Viewer role to those app workspaces.

vzhangti_0-1641804780512.png

According to the list of Power BI features for users with a free license, you do not have permission to refresh the dataset in cases like the one you described.

 

For additional features for users with a free license, please refer to the link: https://docs.microsoft.com/en-us/power-bi/consumer/end-user-features 

 

Best Regards,

Community Support Team _Charlotte

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

lbendlin
Super User
Super User

1. Don't give your end users access to the workspace. There is no need for that. Always only share the app.

2. In your report include a Power Automate visual, and in the flow initiate the dataset refresh (it will be done with your credentials, not theirs). NOTE: This is not intuitive in any way. Neither will the user be notified if the refresh request succeeded (it may fail when another request is in process) not will there be any indication of when the refresh is completed.  So your report user will have to randomly hit F5 in the hope that the dataset has now refreshed.

Helpful resources

Announcements
Microsoft Build 768x460.png

Microsoft Build is May 24-26. Have you registered yet?

Come together to explore latest innovations in code and application development—and gain insights from experts from around the world.

May 23 2022 episode 5 with aka link.jpg

The Power BI Community Show

Welcome to the Power BI Community Show! Jeroen ter Heerdt will talk about the importance of Data Modeling.

May UG Leader Call Carousel 768x460.png

What difference can a User Group make for you?

At the monthly call, connect with other leaders and find out how community makes your experience even better.

Power BI Release May 2022 768x460.png

Check it out!

Click here to read more about the May 2022 updates!

Top Solution Authors
Top Kudoed Authors