Email motifications

[Markzolotoy]

Which is easier (less licensing as well) to subscribe external users? PBI reports or paginated reports?

Thanks

[Markzolotoy]

@ibarrau Ok, bottom line  - Premium capacity is a must.

Now, with PBI reports. Will the external users need to have Pro licenses to receive the emails? These recipients are external. 

[ibarrau]

Again, if you use the Subscription in Power Bi Service you need the report to be in a Premium Capacity. Then the users won't need Pro (they can with free).

However if you want to use just Pro (cheaper) to share pro externals, you have to build it redirecting Outlook or Power Automate.

Regards,

[ibarrau · Accepted solution]

Hi. I think it's the same in a configuration stand point. About costs or licensing, PBI reports let you configure with Pro inside the organizatión. However Pro will show "Recipient email addresses outside of your organization can only be added for reports or dashboards backed by Premium capacity" when adding an email outside the organizatión. In case of Paginated Reports need a Premium Capacity to host.

In conclusion. Subscribe with external will ask you for premium. If you want to keep the costs low I would recommend redirecting mails with Outlook or building some sort of Power Automate.

Power Automate example: https://bielite.com/blog/setting-up-power-bi-subscriptions-for-external-users/#:~:text=First%20thing....

I hope that helps

[NimaiAhluwalia]

Hello @Markzolotoy 

As @ibarrau  Suggested you can follow these steps to send the email to external users.

https://medium.com/all-about-power-bi/setting-up-power-bi-subscriptions-for-external-users-using-out...

IF MY SOLUTION HELPED YOU PLEASE DO HIT A LIKE AND ACCEPT IT AS A SOLUTION IF IT SOLVES YOUR ERROR!