Do all users have to purchase a Power BI license to view the reports in Finops workspaces ?

[Vinothsusai]

Hello All,

I am new into this Power Bi - Finops topics. Can anyone please advise?

In our organisation have only one power bi pro license. By using that, i have deployed the power bi report to Finance operations D365 workspace. I can see the report when i logged into Finops D365 workspace.  Is it other users(Finance operations D365 licensed user)  can view the report without PBI license ?

Thanks

Vinoth

[Burningsuit · Accepted solution]

Hi @Vinothsusai 

Everyone that views a Report in Power BI needs a licence of some sort. In your scenario, they need a Pro Licence if you only have a Pro licence. It can be a Free licence if your organisation has a "Premium Capacity" licence. But to view a report shared with them by any method (over Teams, within Power BI, or sharing a link) they need a licence. It depends on the number of viewers you want to have, below about 400 users it's cheaper to buy them each a Pro licence, over 400 users it's cheaper to get a Premium Capacity licence. "Premium" licences also provide more facilities, bigger Datasets, faster refresh, Paginated Reports etc.  

See Power BI Free vs Pro | What's The Difference | Burningsuit

Hope this helps

Stuart

[deanismael · Accepted solution]

Alternatively, you can create / publsh an app that does not require a Pro license to view if the workspace is backed by a Premium capacity.

Ref: https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-create-distribute-apps

To create or update an app, you need a Power BI Pro or Premium Per User (PPU) license. For app consumers, there are two options.

• Option 1 The workspace for this app is not in a Power BI Premium capacity: All business users need Power BI Pro or Premium Per User (PPU) licenses to view your app.
• Option 2 The workspace for this app is in a Power BI Premium capacity: Business users without Power BI Pro or Premium Per User (PPU) licenses in your organization can view app content. However, they can't copy the reports, or create reports based on the underlying datasets. Read What is Power BI Premium? for details.

[Burningsuit · Accepted solution]

Hi @Vinothsusai 

Everyone that views a Report in Power BI needs a licence of some sort. In your scenario, they need a Pro Licence if you only have a Pro licence. It can be a Free licence if your organisation has a "Premium Capacity" licence. But to view a report shared with them by any method (over Teams, within Power BI, or sharing a link) they need a licence. It depends on the number of viewers you want to have, below about 400 users it's cheaper to buy them each a Pro licence, over 400 users it's cheaper to get a Premium Capacity licence. "Premium" licences also provide more facilities, bigger Datasets, faster refresh, Paginated Reports etc.  

See Power BI Free vs Pro | What's The Difference | Burningsuit

Hope this helps

Stuart