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dcresp Member
Member

Disable Analyse in Excel

We are about to launch a Power BI Dashboard to external users and I have just realised that they will be able to use Analyse in Excel. It is not ideal that they can use Export but having external users being able to use Analyse in Excel gives them far to much access to the data and will mean that we would not be able to laucnh. Does anyone know if there is a way to turn this off? I know that you can turn off export but this stops export working in all instances which is not what we really want. However, if useing the admin disable export will disable analyse in Excel that might be the only option. 

 

There must be some way to reslove this. Analyse is Excel is a great feature for internal users but certainly not somthing that you would want external users to be able to gain access to.

 

Any help on this would be greatly apreciated as this has thrown a spanner in our plans to launch.

 

Thanks

 

David

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Accepted Solutions
Super User
Super User

Re: Disable Analyse in Excel

 

I can confirm that I now tested removing the ability to Export Data, as well as "Allow users to use Analyze in Excel with on-premise datasets" and waited 10 minutes.

 

When I went back in, all the options to Analyze in Excel were removed.

 

Below is what my settings were:

Admin Portal - Disable Exporting and Analyze in Excel.png


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12 REPLIES 12
Super User
Super User

Re: Disable Analyse in Excel

@dcresp have you validated that the setting in the Power BI Admin Portal "Allow users to Analyze in Excel with on-premises data sets" is turned to "off" - I haven't tested this setting out, but it seems like it may turn this off.


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dcresp Member
Member

Re: Disable Analyse in Excel

Thanks @Seth_C_Bauer I tried this. This does not seem to work for external users. In fact it does not seem to have worked even for internal users. I expect the issue is that it is a dataset that is not getting refreshed automatically as I do not want external users to have to have Power BI Pro.

 

I am starting to wonder if the only answer to this is to move to Power BI Embedded. Somthing that we were not planning to do just yet.

 

Regards

 

David

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v-micsh-msft New Contributor
New Contributor

Re: Disable Analyse in Excel

Hi dcresp,

 

 

Based on what I know, Analyze in Excel would only be available under dataset, sharing dashboard won't share the dataset, and exporting data from Reports would only gain access to the data shown in the reports.

 

By the way, currently it has no available way to disable Analyze in Excel option (Edited, I mean in addition to the method through Admin Portal), you may consider submit an idea on this topic, to allow it work without disable Export data.

Power BI Ideas

Regards

 

dcresp Member
Member

Re: Disable Analyse in Excel

Thanks for the responses. I have established that there is no way to turn off Analyse in Excel which I see as a huge oversight by Microsoft as it gives external users full access to all the data in the data model behind the Power BI report. We are now moving to set up a Power BI embedded structure.

CahabaData New Contributor
New Contributor

Re: Disable Analyse in Excel

how about Publish To Web?

 

when in Service, select the Report (not the dashboard) and then in the upper frame on left is the 'File' options - one of which is Publish to Web. 

 

That will give you a URL you can send to external users that does not allow them into the data set.

 

There is of course other issues in terms of not having any sort of log in controls to it ..... but it is a consideration perhaps....

 

www.CahabaData.com
Super User
Super User

Re: Disable Analyse in Excel

 

I can confirm that I now tested removing the ability to Export Data, as well as "Allow users to use Analyze in Excel with on-premise datasets" and waited 10 minutes.

 

When I went back in, all the options to Analyze in Excel were removed.

 

Below is what my settings were:

Admin Portal - Disable Exporting and Analyze in Excel.png


Did I answer your question? Mark my post as a solution!
"Proud to be a Datanaut!"
Power BI Blog

View solution in original post

dcresp Member
Member

Re: Disable Analyse in Excel

Thank you very much @GilbertQ this has worked for us as well. We tried turning off Analyse in Excel but you are correct that you need to turn off teh export feature as well. This is an overly blunt tool as it has now turned both features off for all dashboards which is far less than ideal but we at least have some control. Thank you very much for letting us know the solution.

 

Regards

 

David

dcresp Member
Member

Re: Disable Analyse in Excel

It was great to find a way to turn off analyse in Excel but the issue is that turning it off disables a major part of Power BI that we were planning to be able to use for internal users. The way of turning analyse in Excel and export off is currently far too blunt and we really need to have this control at a dashboard level. 

 

The other option is that we move to Power BI Embeded for external users which has some advantages and is an options that we are pursuing. The only issues with this is that I have not been able to find any way to trurn off export in Power BI Embeded. Does anyone know if there is anyway that export can be turned off in Power BI Embeded.

todo-claro Visitor
Visitor

Re: Disable Analyse in Excel

Hello All,

 

there is a workaround for this on Dataset Level Withot being Andmin or Tentant, and not for all the Organization.

If you hide all (or certain) tables for the report view (right click on table in Data or Relationship view in power BI desktop, then select Hide in Report View, then publish again. ), then Analyze in Excel will not export this tables. 

 

Disadvantage: in Power BI desktop, in order to futher develop the model, you will need to unhide the tables again. 😞

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