Showing results for 
Search instead for 
Did you mean: 
Not applicable

Dataset refresh schedule and reports list view

As a Power BI admin is there a way we can see a view of


  1. List of all reports and dashboards published in my organization?
  2. Refresh schedule for these reports - Most of the people by default choose Monday mornings as a dataset refresh schedule which puts the underlying database and the Gateway under heavy load. We need this view to spread out the refresh schedules. 



Frequent Visitor

Is there an idea to vote on for this?  We really need an admin view for the all the reports that are scheduled we need this for performance monitoring (i.e. timing of scheduling etc) - we used to have this available in the reporting tool we migrated from?

Regular Visitor

Hi, While searching for a Refresh Schedule I did find this link that tells you to go to the Admin Portal and I see where it should be but I am guessing since it is buried under Capacity Settings which wants you to have Premium Capacity, from what I can tell, you MUST have Premium Capacity to see the Refresh Schedule.  We only have Pro and I am the PBI Admin and cannot see the list of schedules in the Workspaces.


Unsure if I am missing something or some kind of permission on the Tenant.  In any case, here is the URL regarding Refresh Summaries for Power BI:


If anyone knows more please post.



Responsive Resident
Responsive Resident

Hi @Anonymous,


I know a work around you can consume the data from the REST API however, you must have an account in each workspace to see these details.


Here is the reference:


Best of luck! Like to hear your feedback.


Hi @Anonymous,


As of now, it is not available to list all published reports and dashboards. Either, listing scheduled refresh settings for these reports is not supported. I would suggest you check Audit logs to get some details to monitor and investigate actions taken.



Yuliana Gu

Community Support Team _ Yuliana Gu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

This is required for PowerBI admin.

Do you have guys any plan in your roadmap to have this data available for PowerBI Admins

Agree with this comment: There needs to be an admin view for all refresh schedules, bookmarked views, and subscriptions. Is there an idea somewhere out there I can vote on...?

Helpful resources

Power BI December 2021 Update_carousel 768x460.jpg

Check it Out!

Click here to read more about the December 2021 Updates!

Jan 2022 Dev Camp 768x460 copy.png

Power BI Dev Camp- January 27th, 2022

Mark your calendars and join us for our next Power BI Dev Camp!

UG GA Amplification 768x460.png

Launching new user group features

Learn how to create your own user groups today!