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Super User
Super User

Creating a Workspace for existing Group

When i create a workspace, it creates a new Group.  I can then add members and do all the normal things with that group that I would normally do.

 

On the flipside, if I already have a group with hundreds of members and i want to create a Workspace for that group, is there a way i can link the existing group to PowerBI such that a new Workspace appears for it?


   

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Super User
Super User

Re: Creating a Workspace for existing Group

Ok i think i know what i was doing wrong.  I think I created my 'Test Group' from inside SharePoint Online.  It sent me the Welcome email and from here it seemed to act as a normal group.  This time i created it from within 'People' on Office 365 and everything worked perfectly!


   

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7 REPLIES 7
Super User
Super User

Re: Creating a Workspace for existing Group

@Ross73312 From my experiance, and the documentation here, it doesn't matter where you create the Group. If you already have an existing Group it should show up as a workspace without any additional work on your end.

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Super User
Super User

Re: Creating a Workspace for existing Group

I tried this myself yesterday before posting.  I created a workspace as a test and got the group.  I then created a 2nd group through office 365 but no workspace was created.  This lead me to believe either i've missed a step or that it might not work that way.  Reading your response it must mean i've missed a step, but i have no idea what that step might be?


   

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Community Support Team
Community Support Team

Re: Creating a Workspace for existing Group

Hi @Ross73312,

 

Can you share some detail operation steps? I test on my side and it works well.

 

In addition, please make sure you create a office 365 group, current security group seems not support.

 

Regards,
Xiaoxin Sheng

Community Support Team _ Xiaoxin Sheng
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Super User
Super User

Re: Creating a Workspace for existing Group

Ok i think i know what i was doing wrong.  I think I created my 'Test Group' from inside SharePoint Online.  It sent me the Welcome email and from here it seemed to act as a normal group.  This time i created it from within 'People' on Office 365 and everything worked perfectly!


   

              Did I answer your question? Mark my post as a solution!
       

Proud to be a Datanaut!


   


Super User
Super User

Re: Creating a Workspace for existing Group

@Ross73312 Thanks for the update! Glad you got it working.

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GordonMeyer Frequent Visitor
Frequent Visitor

Re: Creating a Workspace for existing Group

I have the same issue at the moment - how do you mean from the "People" part of Office 365?

GordonMeyer Frequent Visitor
Frequent Visitor

Re: Creating a Workspace for existing Group

May have solved my own issue - it seems that when you create a Group in O365, you are the Owner but not added as a Member. In order for PBI to add it is a workspace automatically - it appears it needs one member in the group - it then takes about 15 mins to synch and appear in PBI once you add that member - the member can be the same as the owner.

 

When you add a Team in Teams and it creates a group - the member is auto added that created the group and therefore appears in PBI after a wait for synching, this was confusing me as to why a group added in Teams appears in PBI but not a group adde in O365.

 

Hope that helps someone.