Can you share a single Report inside an App with External User

[THEG72]

I have created an APP with several reports and data sets for an organisation users running Power BI Pro license.

I also have an External Third party (different domain) with a Pro license that I want to give access to a single report and not all reports inside the APP which is published to the organisational users.

Can you please advise if this is possible or do i need to create another APP space for external users and hence duplicate the Data set for the required report into a new APP space for external users.

The external users have been setup as GUESTs inisde the Office 365 Admin portal.

Is it just a matter of sharing the reports you want them the external users to access and that will restrict them seeing or accessing the other reports within this published app?

[THEG72 · Accepted solution]

So is there any requirement to make them a guest account on the domain as discussed in the B2B 

https://www.youtube.com/watch?v=xxQWEQ1NnlY

or is it if you share a report you are effectively making them a guest account on your domain? The documentation is a little unclear to be honest and the way this worked has evolved as features have been released.

Is there a difinitve guide that explains the process i can review and also explain to clients as security is also a concern!

[bergjm2]

Hi THEG72,

You can just share the report and not add the external user to the App, by opening the report and selecting Share on the top menu bar:

This will bring up a screen where you can add the external users email.

Hope this helps.

[THEG72 · Accepted solution]

So is there any requirement to make them a guest account on the domain as discussed in the B2B 

https://www.youtube.com/watch?v=xxQWEQ1NnlY

or is it if you share a report you are effectively making them a guest account on your domain? The documentation is a little unclear to be honest and the way this worked has evolved as features have been released.

Is there a difinitve guide that explains the process i can review and also explain to clients as security is also a concern!

[bergjm2 · Accepted solution]

If you have Power BI Pro, and if the user you are sharing the report with has a Power BI Pro license, then they do not need to be a guest user on your tenant.  The external user will need to have a Power BI Pro license to view the report - if they don't you will need to set them up as a guest on your O365 tenant and assign them one of your Power BI Pro licenses.  If  you have Power BI Premium, the external users do not need a Power BI license, but I am not sure if they would then have to be a guest user on your tenant.

[v-piga-msft]

Hi @THEG72,

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Can you please advise if this is possible or do i need to create another APP space for external users and hence duplicate the Data set for the required report into a new APP space for external users.

Is it just a matter of sharing the reports you want them the external users to access and that will restrict them seeing or accessing the other reports within this published app?

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You could try to share that single report as a dashbord to guest user.

Best Regards,

Cherry