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THEG72 Member
Member

Can you share a single Report inside an App with External User

I have created an APP with several reports and data sets for an organisation users running Power BI Pro license.

 

I also have an External Third party (different domain) with a Pro license that I want to give access to a single report and not all reports inside the APP which is published to the organisational users.

 

Can you please advise if this is possible or do i need to create another APP space for external users and hence duplicate the Data set for the required report into a new APP space for external users.

 

The external users have been setup as GUESTs inisde the Office 365 Admin portal.

 

Is it just a matter of sharing the reports you want them the external users to access and that will restrict them seeing or accessing the other reports within this published app?

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THEG72 Member
Member

Re: Can you share a single Report inside an App with External User

So is there any requirement to make them a guest account on the domain as discussed in the B2B 

 

https://www.youtube.com/watch?v=xxQWEQ1NnlY

 

or is it if you share a report you are effectively making them a guest account on your domain? The documentation is a little unclear to be honest and the way this worked has evolved as features have been released.

 

Is there a difinitve guide that explains the process i can review and also explain to clients as security is also a concern!

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bergjm2 Regular Visitor
Regular Visitor

Re: Can you share a single Report inside an App with External User

If you have Power BI Pro, and if the user you are sharing the report with has a Power BI Pro license, then they do not need to be a guest user on your tenant.  The external user will need to have a Power BI Pro license to view the report - if they don't you will need to set them up as a guest on your O365 tenant and assign them one of your Power BI Pro licenses.  If  you have Power BI Premium, the external users do not need a Power BI license, but I am not sure if they would then have to be a guest user on your tenant.

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4 REPLIES 4
Community Support Team
Community Support Team

Re: Can you share a single Report inside an App with External User

Hi @THEG72,


Can you please advise if this is possible or do i need to create another APP space for external users and hence duplicate the Data set for the required report into a new APP space for external users.

 

 

Is it just a matter of sharing the reports you want them the external users to access and that will restrict them seeing or accessing the other reports within this published app?


 

 

You could try to share that single report as a dashbord to guest user.

 

Best Regards,

Cherry

Community Support Team _ Cherry Gao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
bergjm2 Regular Visitor
Regular Visitor

Re: Can you share a single Report inside an App with External User

Hi THEG72,

 

You can just share the report and not add the external user to the App, by opening the report and selecting Share on the top menu bar:

ReportShareSelection.PNG

 

This will bring up a screen where you can add the external users email.

 

Hope this helps.

Highlighted
THEG72 Member
Member

Re: Can you share a single Report inside an App with External User

So is there any requirement to make them a guest account on the domain as discussed in the B2B 

 

https://www.youtube.com/watch?v=xxQWEQ1NnlY

 

or is it if you share a report you are effectively making them a guest account on your domain? The documentation is a little unclear to be honest and the way this worked has evolved as features have been released.

 

Is there a difinitve guide that explains the process i can review and also explain to clients as security is also a concern!

View solution in original post

bergjm2 Regular Visitor
Regular Visitor

Re: Can you share a single Report inside an App with External User

If you have Power BI Pro, and if the user you are sharing the report with has a Power BI Pro license, then they do not need to be a guest user on your tenant.  The external user will need to have a Power BI Pro license to view the report - if they don't you will need to set them up as a guest on your O365 tenant and assign them one of your Power BI Pro licenses.  If  you have Power BI Premium, the external users do not need a Power BI license, but I am not sure if they would then have to be a guest user on your tenant.

View solution in original post

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