Can a Power BI Admin take over a personal "My Workspace"?

[rodneyc8063]

So Im bouncing around with different "security" scenarios with my team and this one came up

Just confirming, from what we understand - with an APP workspace - If necessary we can go into our power bi service admin portal, find the workspace and assign ourselves as an admin to the workspace, and subsequently re-assign or do other admin stuff as needed - Did I get this straight?

If so, now a wrinkle

Lets say we have someone with a pro license - They arent the smartest guy, and created a bunch of reports from their "My Workspace" and shared things out to their team from their "My Workspace".

This guy decides to retire and quits and leaves the company.

As a Power BI Admin - Is there anyway for an admin to gain access to this users "My Workspace" in order to recover any reports?

[lbendlin]

No, "My Workspace"  workspaces are off limits. As a tenant admin you cannot add yourself to these.

[rodneyc8063]

Hi @lbendlin 

Thanks for the clear answer 🙂

If thats the case, lets say we do come across a case like this how can we go about potentially recovering the reports?

I think as I was reading about this, someone had suggested to go to our central IT admin - Reactivate this persons account, reset the password to gain temporary access and then move the reports out.

Not sure if thats the only/best way

We will be heavily advertising to not do development in "My Workspace", but theres always that one off guy that creates this sort of situation!

[lbendlin · Accepted solution]

what part of "off limits"  was unclear?  I won't go into the legal aspects of impersonating the departed user - your company policies may or may not support that. But from an effort perspective you should just count your blessings and move on. And do your advertisement/education as you mentioned.

[rodneyc8063]

Hi@lbendlin 

Thanks!

Sorry - I had to ask! Im just the messenger in this case 🙂