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Helper IV
Helper IV

Can a Power BI Admin take over a personal "My Workspace"?

So Im bouncing around with different "security" scenarios with my team and this one came up

 

Just confirming, from what we understand - with an APP workspace - If necessary we can go into our power bi service admin portal, find the workspace and assign ourselves as an admin to the workspace, and subsequently re-assign or do other admin stuff as needed - Did I get this straight?

 

If so, now a wrinkle

 

Lets say we have someone with a pro license - They arent the smartest guy, and created a bunch of reports from their "My Workspace" and shared things out to their team from their "My Workspace".

 

This guy decides to retire and quits and leaves the company.

 

As a Power BI Admin - Is there anyway for an admin to gain access to this users "My Workspace" in order to recover any reports?

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Super User II
Super User II

Re: Can a Power BI Admin take over a personal "My Workspace"?

what part of "off limits"  was unclear?  I won't go into the legal aspects of impersonating the departed user - your company policies may or may not support that. But from an effort perspective you should just count your blessings and move on. And do your advertisement/education as you mentioned.

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4 REPLIES 4
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Super User II
Super User II

Re: Can a Power BI Admin take over a personal "My Workspace"?

No, "My Workspace"  workspaces are off limits. As a tenant admin you cannot add yourself to these.

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Helper IV
Helper IV

Re: Can a Power BI Admin take over a personal "My Workspace"?

Hi @lbendlin 

 

Thanks for the clear answer 🙂

 

If thats the case, lets say we do come across a case like this how can we go about potentially recovering the reports?

 

I think as I was reading about this, someone had suggested to go to our central IT admin - Reactivate this persons account, reset the password to gain temporary access and then move the reports out.

 

Not sure if thats the only/best way

 

We will be heavily advertising to not do development in "My Workspace", but theres always that one off guy that creates this sort of situation!

Highlighted
Super User II
Super User II

Re: Can a Power BI Admin take over a personal "My Workspace"?

what part of "off limits"  was unclear?  I won't go into the legal aspects of impersonating the departed user - your company policies may or may not support that. But from an effort perspective you should just count your blessings and move on. And do your advertisement/education as you mentioned.

View solution in original post

Highlighted
Helper IV
Helper IV

Re: Can a Power BI Admin take over a personal "My Workspace"?

Hi@lbendlin 

 

Thanks!

 

Sorry - I had to ask! Im just the messenger in this case 🙂

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