Best solution to share reports in an organization

[Anonymous]

Hi guys,

New to the forum, working as a Data Analyst.

I've got a Power BI Pro license and created a report for everyone in my organization to view - I've published the report to a workspace.

Now, the problem that I'm facing is my colleagues are having to signup to a free 60 day pro-free trial just to view the report. We are a charity and when we bought licenses to Dynamics 365, we received free power BI licenses and so I assumed they could just view reports using them!

If any of you were in the same boat or can suggest a better way for me to share these reports, please let me know!

Thanks!

-Kashif

[GilbertQ]

Hi @Anonymous

When you say they have Power BI Free licenses, are they on an E5 subscription plan from Microsoft?

I would suggest sharing reports via an App, this will allow for easy distribution and more app features coming in the future.

https://powerbi.microsoft.com/en-us/blog/distribute-to-large-audiences-with-power-bi-apps/

Also if you share any reports or dashboards, via an App or report or dashboard the users consuming the reports will require a Power BI Pro license, or if you are on Power BI Premium they could access it for free via the App.

[Anonymous]

Hi Gilbert,

I think it was a very basic free subscription from microsoft for non-profits.

Ah I see, I did publish the report to the workspace, but didn't "publish the app".

Do you think if I click on "publish app", they'll be able to access the report?

Cheers.

[GilbertQ · Accepted solution]

Hi there,

From my understanding there is either a Free subscription which is for personal use, or the Pro version which is for company wide use and sharing. I would suggest clarifying this with the relevant person in your organisation.

If you click on the Publish App, they would still require to have either a Power BI Pro license, or have the App Workspace on Power BI Premium