Being alerted to scheduled refresh failures

[robm135]

Running Jan 2021 PBI RS

What is a good way to get proactivitly alerted to a scheduled refresh stopping? 

Sometimes a scheduled refresh just stops happening and users have to let me know. Once I click 'refresh now' the schedule refreshing begins again.

If PBI RS doesn't natively do this has anyone worked out a decent workaround?

[CDavies · Accepted solution]

Hi

Use this query  (connected to your PBI report server) in an SSRS report and schedule the SSRS to email out the failures:

WITH cte_LastRefresh AS
(

SELECT 
       MAX(SubscriptionHistoryID) AS SubscriptionHistoryID
       ,SubscriptionID
FROM dbo.SubscriptionHistory 
WHERE [Status] = 2
GROUP BY SubscriptionID

) 

SELECT 
          c.Name                                      as [Report Name]
      --rs.scheduleid
      ,c.path                                  as [Report Path]  
      ,sub.[Description]                 as [Schedule Name]
      --,sub.[LastStatus]                      as [Last Status]
         ,SUBSTRING(sh.Details,CHARINDEX('Message":"',sh.Details)+10,200)+ '...' AS [Error Detail]
      --CASE WHEN sub.[InactiveFlags] = 0 THEN 'Enabled'
             --     WHEN sub.[InactiveFlags] = 128 THEN 'Disabled'
             --     ELSE 'Other' 
             --END  as [Enabled]
      --,sub.[EventType]                       as "Event Type"
      ,CONVERT(Varchar(17),sub.[LastRunTime],113) as [Last Run Time]
         ,SUBSTRING(u_own.UserName,CHARINDEX('\',u_own.UserName)+1,10) as [Created by]
         ,SUBSTRING(u_mod.[UserName],CHARINDEX('\',u_mod.[UserName])+1,10) as [Modified by]
         ,CASE WHEN jsch.next_run_date = 0 THEN '-'
               ELSE Convert(Varchar(17),msdb.dbo.agent_datetime(jsch.next_run_date, jsch.next_run_time),113) 
             END as [Next Run Time]
        --,CASE c.[Type] WHEN 2 THEN 'SSRS'
             --                  WHEN 5 THEN 'Data Source'
             --                  WHEN 7 THEN 'Report Part'
             --                  WHEN 8 THEN 'Shared Dataset'
             --                  When 13 Then 'Power BI'
             --                  ELSE 'Other'
             -- END AS "ReportType"
             ,sub.LastStatus
  FROM [dbo].[Subscriptions] sub
       INNER JOIN dbo.[Catalog] c ON sub.report_oid = c.itemid
       INNER JOIN [dbo].Users u_own ON c.CreatedByID = u_own.UserID
       INNER JOIN [dbo].Users u_mod ON c.ModifiedByID = u_mod.UserID
       INNER JOIN dbo.ReportSchedule rs ON sub.SubscriptionID = rs.SubscriptionID
       INNER JOIN cte_LastRefresh lr ON rs.SubscriptionID = lr.SubscriptionID
       INNER JOIN dbo.SubscriptionHistory sh ON lr.SubscriptionHistoryID = sh.SubscriptionHistoryID
       LEFT OUTER JOIN msdb.dbo.sysjobs j ON CAST(rs.ScheduleID AS VARCHAR(100)) = j.name
       LEFT OUTER JOIN msdb.dbo.sysjobschedules jsch ON j.job_id = jsch.job_id
WHERE 1=1
       AND sub.LastStatus like '%failed%'
       AND jsch.next_run_date <> 0
       AND Convert(smalldatetime,msdb.dbo.agent_datetime(jsch.next_run_date, jsch.next_run_time)) > getdate() 
order by 2

[robm135]

champion! that's works a treat 

[AnkitKukreja]

Hi! @robm135 

Your schedule refresh stops after 4 failures and 2 months of inactivity.

https://docs.microsoft.com/en-us/power-bi/connect-data/refresh-scheduled-refresh#schedule-refresh

You can check the usage metrics report by clicking on the ellipsis (3 dots) beside your report that will give you idea if the report was ideal or not.

I hope this helps. 

[robm135]

thanks, but I'm referring to the powerbi report server. I know in cloud you can set an email alert for scheduled failure but this isn't an option for report server (at least for Jan 2021 which I'm running)