Extract Data from excel Calendar

[roscas]

Hello, I hope someone can help me with the following issue. I have a table (calendar) as shown, I need to extract only the data of the selected day.

The data I have is like this

For example, I would like to select a day (January 22) and extract only the names that have a note, 

Could someone guide me on what steps I should follow to obtain this result? I have selected Name & Location and when I try to unpivot other columns I get this. I need to merge month with the day.

[rohit_singh · Accepted solution]

Hi @roscas ,

Please open a blank query--> Advanced editor-->Remove any existing code and copy and paste the below code.

let
    Source = Table.FromRows(Json.Document(Binary.Decompress(Binary.FromText("zZK9DoJAEIRfhVBTuHv8WVJooYaYmNgQCjQUFkJCtPDt3YGIW6p4QHJzuUtmlv1uyTLX9bA2RXUvmkd3sbTW5amx85Hcy9y0uJZy3tXn4napKzmSiEVG5IsCUSiKRLFoCc8CG5wEK8FLMBPcBDvBTwgQEowEt7WRYCQYCUaCkWAkGAlGwiBhaA4dvR7KIfVU7SVNurc8Jlb/ARtTd1jD8PDKh+1kKEajmOGV23G+t7FxfI3jf9btvFaPEmiUYHjl/WoylFCjhD8XVNMaf3A9TKRhorHb+CNIrEHi6Rv7GiR/Ag==", BinaryEncoding.Base64), Compression.Deflate)), let _t = ((type nullable text) meta [Serialized.Text = true]) in type table [Column1 = _t, Column2 = _t, Column3 = _t, Column4 = _t, Column5 = _t, Column6 = _t, Column7 = _t, Column8 = _t, Column9 = _t, Column10 = _t, Column11 = _t, Column12 = _t, Column13 = _t, Column14 = _t, Column15 = _t, Column16 = _t, Column17 = _t, Column18 = _t, Column19 = _t, Column20 = _t, Column21 = _t, Column22 = _t, Column23 = _t, Column24 = _t, Column25 = _t, Column26 = _t, Column27 = _t, Column28 = _t, Column29 = _t, Column30 = _t, Column31 = _t, Column32 = _t, Column33 = _t, Column34 = _t, Column35 = _t, Column36 = _t, Column37 = _t, Column38 = _t, Column39 = _t, Column40 = _t, Column41 = _t, Column42 = _t, Column43 = _t, Column44 = _t, Column45 = _t, Column46 = _t, Column47 = _t, Column48 = _t, Column49 = _t, Column50 = _t, Column51 = _t, Column52 = _t, Column53 = _t, Column54 = _t, Column55 = _t, Column56 = _t, Column57 = _t, Column58 = _t, Column59 = _t, Column60 = _t, Column61 = _t]),
    #"Changed Type" = Table.TransformColumnTypes(Source,{{"Column1", type text}, {"Column2", type text}, {"Column3", type text}, {"Column4", Int64.Type}, {"Column5", type text}, {"Column6", Int64.Type}, {"Column7", Int64.Type}, {"Column8", Int64.Type}, {"Column9", Int64.Type}, {"Column10", Int64.Type}, {"Column11", Int64.Type}, {"Column12", Int64.Type}, {"Column13", type text}, {"Column14", Int64.Type}, {"Column15", Int64.Type}, {"Column16", Int64.Type}, {"Column17", Int64.Type}, {"Column18", Int64.Type}, {"Column19", Int64.Type}, {"Column20", Int64.Type}, {"Column21", type text}, {"Column22", Int64.Type}, {"Column23", Int64.Type}, {"Column24", type text}, {"Column25", type text}, {"Column26", type text}, {"Column27", Int64.Type}, {"Column28", Int64.Type}, {"Column29", Int64.Type}, {"Column30", Int64.Type}, {"Column31", Int64.Type}, {"Column32", Int64.Type}, {"Column33", Int64.Type}, {"Column34", type text}, {"Column35", Int64.Type}, {"Column36", Int64.Type}, {"Column37", Int64.Type}, {"Column38", Int64.Type}, {"Column39", Int64.Type}, {"Column40", Int64.Type}, {"Column41", Int64.Type}, {"Column42", Int64.Type}, {"Column43", Int64.Type}, {"Column44", Int64.Type}, {"Column45", Int64.Type}, {"Column46", Int64.Type}, {"Column47", Int64.Type}, {"Column48", Int64.Type}, {"Column49", Int64.Type}, {"Column50", Int64.Type}, {"Column51", Int64.Type}, {"Column52", Int64.Type}, {"Column53", Int64.Type}, {"Column54", Int64.Type}, {"Column55", Int64.Type}, {"Column56", Int64.Type}, {"Column57", Int64.Type}, {"Column58", Int64.Type}, {"Column59", Int64.Type}, {"Column60", Int64.Type}, {"Column61", Int64.Type}}),
    #"Replaced Value" = Table.ReplaceValue(#"Changed Type","",null,Replacer.ReplaceValue,{"Column1", "Column2", "Column3", "Column4", "Column5", "Column6", "Column7", "Column8", "Column9", "Column10", "Column11", "Column12", "Column13", "Column14", "Column15", "Column16", "Column17", "Column18", "Column19", "Column20", "Column21", "Column22", "Column23", "Column24", "Column25", "Column26", "Column27", "Column28", "Column29", "Column30", "Column31", "Column32", "Column33", "Column34", "Column35", "Column36", "Column37", "Column38", "Column39", "Column40", "Column41", "Column42", "Column43", "Column44", "Column45", "Column46", "Column47", "Column48", "Column49", "Column50", "Column51", "Column52", "Column53", "Column54", "Column55", "Column56", "Column57", "Column58", "Column59", "Column60", "Column61"}),
    #"Transposed Table" = Table.Transpose(#"Replaced Value"),
    #"Filled Down" = Table.FillDown(#"Transposed Table",{"Column1"}),
    #"Merged Columns" = Table.CombineColumns(Table.TransformColumnTypes(#"Filled Down", {{"Column2", type text}}, "en-GB"),{"Column1", "Column2"},Combiner.CombineTextByDelimiter("-", QuoteStyle.None),"Merged"),
    #"Transposed Table1" = Table.Transpose(#"Merged Columns"),
    #"Replaced Value1" = Table.ReplaceValue(#"Transposed Table1","-","",Replacer.ReplaceText,{"Column1", "Column2"}),
    #"Promoted Headers" = Table.PromoteHeaders(#"Replaced Value1", [PromoteAllScalars=true]),
    #"Unpivoted Other Columns" = Table.UnpivotOtherColumns(#"Promoted Headers", {"Name", "Location"}, "Attribute", "Value"),
    #"Renamed Columns" = Table.RenameColumns(#"Unpivoted Other Columns",{{"Attribute", "Month"}, {"Value", "Note"}}),
    #"Filtered Rows" = Table.SelectRows(#"Renamed Columns", each ([Month] = "January-22"))
in
    #"Filtered Rows"

Input

Output

Kind regards,

Rohit

Please mark this answer as the solution if it resolves your issue.
Appreciate your kudos! 🙂

[roscas]

Hello Rohit, thank you very much for your help, which was what I was looking for, you have saved me a lot of work

[roscas]

Gao thanks for your help, let me ask you a question, if the excel file has the whole year (January to December) and I need to extract the data everyday as Today's date, is there a way to do it without removing the columns like you did?

Thanks again for your help

[v-cgao-msft]

Hi @roscas ，

You may consider processing the tables by month and merging them together.
For example, for the final January results.

Best Regards,
Gao
Community Support Team

If there is any post helps, then please consider Accept it as the solution  to help the other members find it more quickly. If I misunderstand your needs or you still have problems on it, please feel free to let us know. Thanks a lot!

How to get your questions answered quickly -- How to provide sample data

[roscas]

Thanks, Gao, thanks for your prompt response and help, I have a problem I don't use PI and I can't get the final result, there is a possibility that you can help me with only Excel Power Query?

[v-cgao-msft]

Hi @roscas ,

This is the Excel file. Hope it helps.

Best Regards,
Gao
Community Support Team